Manager (with p.a. duties), Graduate School of Business

The Manager performs the following work duties:

1. provide administrative support to the dean including maintaining the agenda of the dean and vice-deans organizing meetings (meetings with the faculty and personal meetings of the dean) organizing deans business trips;
2. Prepare key documents with key points (agenda background information topic) for Deans meetings;
3. maintain contacts with the School staff and the Teaching Staff (teaching staff) of the School being a link between them and the Dean;
4. assistance to the Dean in the preparation of materials for internal/external use including copying printing scanning of documents;
5. organize the reception of the Deans visitors: order passes and escort visitors keep a schedule of meeting rooms monitor the status of meeting rooms before and after receiving clients (cleanliness absence of unnecessary documents availability of stationery and their functionality);
6. monitor and coordinate the receipt and sending of incoming and outgoing correspondence (documents letters faxes etc.) ensure their timely transmission;
7. keep protocols and other documents recording the progress and results of meetings conferences and negotiations at the request of the dean;
8. preparation of reports on vacations of foreign academic staff using the allowance for the purchase of tickets to the country of citizenship or permanent residence
9. performs duties (replaces) Senior School Manager (HR) during temporary absence (up to one month)
10. preparation of accompanying documents for reimbursement of expenses to foreign academic staff of the School for transportation of personal belongings expatriation/repatriation allowances for childrens education as well as visa costs etc.
11. assistance in organizing the arrival of foreign staff of the School in coordination with the relevant structural units of the University
12. registration support and registration of business trip orders and reports on business trips of the teaching staff and consulting of administrative staff;
13. visa support issuance and extension of documentation;
14. participation in the processes of identification assessment management monitoring of risks within the supervised direction;
15. performs the tasks of the immediate supervisor and the University management in a timely and appropriate manner;
16. complies with the requirements of the legislation of the Republic of Kazakhstan and internal documents of the University;
17. responsible for compliance with labor and service discipline;
18. is responsible for ensuring the integrity of official documents as well as preventing the disclosure or leakage of confidential and business information as well as restricted access information in accordance with the legislation the Charter and internal documents of the Employer;
19. in case of dismissal is responsible for the timely transfer of all paper documentation digital information inventory to another employee at the direction of the direct supervisor (according to the act of acceptance and transfer).

Qualifications :

Work experience: at least 1 year in relevant positions

Knowledge:

• Knowledge of the legislation of the Republic of Kazakhstan in the field of education;
• knowledge of business ethics business communication rules telephone conversations;
• knowledge of MS Office Excel PowerPoint;
• fluent in English Kazakh Russian

Education: Higher education (at least Bachelors degree) preferably with English as a language of instruction

Skills: 

• Report preparation skills;
• Effective time management skills;
• Ability to conduct office work and business correspondence in Russian and English;
• Ability to set goals build medium- and short-term plans;
• Organizational skills;
• Analytical skills;
• Commitment to the goals and values of the University;
• Sociability;
• Ability to work in a team;
• Responsibility;
• Stress resistance;
• Diplomacy the ability to be careful and deliberate in confidential matters;
• The ability to find mutual understanding with management colleagues and teachers.

Additional Information :

Recruitment and selection process
Recruitment and selection at Nazarbayev University include the following process: preliminary selection based on experience and qualifications assessments (e.g. technical skills/capabilities aptitude personality work samples in-basket exercises and informal interviews) and motivation.

Formal interviews form the final stage of the selection process.
They are typically based on organizational values and behaviors and conducted in English.
You are encouraged to share your views and values  to identify how they fit into  Nazarbayev University core values

Remote Work :

No

Employment Type :

Full-time