Senior Human Resources and Administration Officer - Womens Link Worldwide

Selection process developed by matteria

Remote

Who we are

Womens Link Worldwide uses the power of the law to promote social change that advances the human rights of women and girls especially those facing multiple inequalities. Our work is guided by themes with the potential to link different aspects of womens rights to comprehensively combat the many issues facing women and girls today. These include gender discrimination and its intersection with other forms of discrimination such as race ethnicity migration status and age with a strong focus on sexual and reproductive rights.

Womens Link is a feminist organization operating transnationally and primarily via remote working.

Purpose of the Position

This role is responsible for managing the systems policies and practices that enable an effective and inclusive experience for employees of Womens Link. In addition to managing the human resources function of the organization the role includes management of the organizations virtual first operations including technology and platforms/facilities for virtual and inperson team meetings and events. The role is truly transnational with a focus on creating and managing systems for employees in many countries ensuring that systems and our employees themselves are connected at all levels.

Key Responsibilities

Human Resources

Ensure all human resource systems processes and policies embody Womens Links feminist antiracist and anticolonial principles and practices Manage the range of employee lifecycle matters including but not limited to recruitment new hire setup and orientation onboarding leaves of absence status changes and separations.
Provide people who lead and manage teams and individuals with support coaching and materials around human resource related issues and needs.
Support compliance with employeerelated policies and procedures and stateand federalspecific labor laws.
Maintain employee data and records.
Coordinate employee learning and development at the organizational and team levels including staff and supervisor trainings and other professional development support.
Act as a liaison between the organization and external providers and vendors which may include payroll outsourcing insurance brokers trainers or others.
Engage in learning and training related to racial equity and inclusion in order to apply knowledge and practices in human resources and operations.
Other duties as needed and appropriate.

Administration Technology and Facilities

Ensure all administrative and technology systems processes and policies embody Womens Links goal to be a diverse inclusive and equitable organization.
Manage technology and communications infrastructure hardware and software matters via partnership with outsourced technology support vendor.
Assist and coordinate all technology management including asset management process improvement upgrades and technology trainings.
Educate staff about updates and trends in technology.
Manage employee needs for telework office and equipment setup.
Working in collaboration with colleagues planning and organizing events retreats special meetings compliance trainings and other employee engagement activities.
Working in collaboration with colleagues preparing and maintaining annual compliance documents and reports and assist with tracking and managing a range of legal and compliance activities.
Manage daytoday safety and security matters for employees and coordinate immediate incident management including working with outside safety agencies as needed.
Assist with other projects as needed.

Team Leadership and Management

Manage the work learning and development of two administrative associates.
With the Chief Financial and Operating Officer administrative team members and other key staff and partners develop and monitor annual plans for the human resources and administrative functions of the organization.
Lead and/or manage crossfunctional working groups to support human resources and administrative priorities.

Requirements and competences to work with us

* Demonstrable knowledge and interest in introducing and implementing human resources systems that advance feminist antiracist and anticolonial principles.
* 68 years of human resources management experience.
* 23 years of people management experience including of thirdparty service providers.
* High level of proficiency as either a user or manager of virtual work technology platforms.
* Skilled at listening learning and creatively finding resolutions while maintaining the highest level of personal and professional integrity and maintaining confidential information.
* Ability to establish productive working relationships with diverse stakeholders.
Attentive to accuracy detail and quality.
* A resourceful selfmotivated and entrepreneurial individual able to navigate effectively in a fastmoving and complex work environment.
* Excellent proficiency in Spanish and English.
* Able to work with humility and demonstrate openness to feedback and opportunities for improvement.
* Integrity credibility and dedication to the Womens Link mission.
* Experience in the nonprofit sector and/or in a missiondriven organization. Experience in a transnational organization.
* Experience as an administrative or human resources role in a primarily telework environment.

Our team profile

* Justice
* Feminism
* Anticolonialism
* Antiracism
* Human Rights
* Multicultural

Key interests for working with us

Womens Link offers a generous compensation and benefits package:

Permanent employment contract in accordance with the countrys labor laws.
The salary range offered ranges from USD 35000 to 70000 annually. The offer will be made based on the country market and experience of the selected candidate.
Vacation and personal time off: 22 days of annual vacation plus 3 days off for personal matters.
Remote work stipend: We provide a monthly stipend for remote work.
Health insurance: We offer payment for health insurance aligned with our internal human resources policies.

Reasons to join our team

The position is primarily remote and candidates will be considered from all countries. The preferred candidate will be in and/or have human resources experience in Colombia. Because of the crossfunctional and transnational nature of the role the candidate must have willingness to work a flexible schedule particularly with availability for communications and meetings in the early morning if based in the Western Hemisphere. There will be some travel required no more than 10% of time per year.

Relevant details before applying for this vacancy

Womens Link Worldwide does not and shall not discriminate on the basis of race color religion (creed) gender gender expression age national origin (ancestry) disability marital status sexual orientation or military status or any status protected under applicable law in any of its activities or operations. We are committed to providing an inclusive and welcoming environment for our staff volunteers subcontractors and vendors.
We strongly encourage applications from all kinds of backgrounds to be part of a team that includes racial ethnic and many other forms of diversity.