Security Administration

Job Description
Manager Administration

Responsibilities:
1. Plan and coordinate administrative procedures and systems and devise ways to streamline
processes.
2. Ensure the smooth and adequate flow of information within the company to facilitate other business
operations.
3. Monitor inventory of office supplies and the purchasing of new material with attention to budgetary
constraints.
4. Manages the maintenance and repair of machinery equipment and electrical and mechanical
systems at the stores warehouses and corporate offices.
5. Organize and supervise other office activities (like Meetings Events etc.).
6. Ensure operations adhere to policies and regulations.
7. Keep abreast of all organizational changes and business developments.
8. Developing strong relationships with crossfunctional teams and departments.
9. Maintaining all policies and procedures manuals and allimportant documents.
10. Ensuring all Stores warehouses and corporate offices are manned adequately with Security
Personnel for smooth and secure operation effectively.
11. Ensure SOPs are strictly adhered to by the Security service providers.
12. Ensure processes and procedures comply with relevant policies and regulations.
13. Plan and streamline all administrative procedures.
14. Encourage effective communication across the organization.
15. Be the SPOC (Single Point of Contact) for external communications.
16. Ensure that all administrative tasks such as data entry filing and correspondence are completed
accurately and efficiently.
17. Maintain and update company databases and records.
18. Liaise with external stakeholders such as vendors and clients to ensure smooth operations.
19. Ensure compliance with all relevant laws and regulations.
20. Implement and maintain Fire health and safety procedures in the Stores Warehouses and office.

Skills Required:
Highly analytical with excellent problemsolving skills
Empathetic
Capable of clearly communicating with others
Superb organizational and timemanagement abilities
An understanding of basic arithmetic
Competent computer literacy
Qualification and Experience:
An MBA (preferred) with a minimum of 5 years or a BBA with 7 years of Administration experience in a
Retail Organisation with multiple stores in multiple locations warehouses and corporate offices.
Indepth knowledge of Microsoft Office.
Outstanding strategic planning abilities.
Comprehensive understanding of office management processes.
Demonstrable resourcefulness in highstress situations.