Busy and dynamic real estate agent is growing and looking to hire a Licensed Administrative Assistant. The ideal candidate will be a licensed Realtor that is looking for a more balanced work schedule with guaranteed hours income and wants to be in more of an administrative role while still being able to transacts for themselves and friends and family. This person will be working very closely with the team leader and sales agents in order to simplify the sales agents duties and help provide an exemplary customer experience.

General Duties:

Opening and closing of the Office Facility

Checking the office mailbox daily and mailing items as required

Answering the phone servicing customers and/or directing messages to the appropriate person

Monitoring directing and responding to incoming emails

Greeting customers and handling deliveries

Communicating with inside/outside sales agents

Communicating with clients/customers to ensure a first class customer service experience

Creating Google Meet links

Assisting with scheduling and appointments

Organizing forwarding and electronically filing documents using Google Drive

Managing customer database

Handling direct mail and enewsletters

Running errands as required by the office and sales agents including but not limited to: installing/removing Directional Signs General Signage Lock Boxes Key Cutting/Running

Seller Clients:

Preparing listing paperwork/packages

Inputting/managing customer contact information

Communicating with clients/customers

Setting up Showing Time

Handling feature sheets/booklets

Inputting/uploading listings using all marketing vehicles (Instagram Kijiji Facebook Website)

Handling showing requests feedback property updates and offer notifications

Managing DocuSign envelopes for both Listing Agent and customers

Uploading/forwarding paperwork to agents customers mortgage agents lawyers and Google Drive

Inputting/tracking sold data

Updating databases

Facilitating appraisal access if required

Activating Firm Sale Action Plan

Buyer Clients:

Preparing paperwork/packages

Inputting/managing customer contact information

Communicating with clients/customers

Assisting with scheduling showings

Assisting with property information requests