Project Coordinator 1

Under project manager supervision applies project management knowledge skills tools and techniques in supporting project NextGen Project activities and tasks. **Agency: Dept. of Administrative Services** Under project manager supervision applies project management knowledge skills tools and techniques in supporting project NextGen Project activities and tasks. This position will focus on the Procurement area of Nextgen. The project coordinator is responsible for tracking project activities and tasks for a specific or multiple workstreams. This includes but is not limited to scheduling and attending meetings capturing and distributing meeting minutes receiving project documents and compiling a summary aiding in the development of communication material such as emails newsletters or PowerPoint presentation updating project schedules and Risks Actions Issues Decisions (RAID) log. **Local candidates only. The selected candidate will need to attend onsite meetings and training for this project.** **Primary Duties and Responsibilities** Coordinate schedule and attend project meetings. Record and distribute project meeting minutes. Document track and receive project documentation and deliverables. Send followups as necessary to ensure project activities are completed in a timely manner. Share information and updates with project team members. Create and distribute project reports. Document and track project risks issues action items and decisions. Assist Project Manager (PM) in developing necessary project artifacts and deliverables. Followup and track project statuses and updates in the project tracking system MS Project Online. Work with PMs on documenting project scope and highlevel requirements. Create project schedules; develop articulate and ensure project milestones are met; identify and evaluate project lessons learned. Ensure project related artifacts are stored in the proper location within the NextGen Project SharePoint site. Assist in tracking monitoring and communicating projectrelated issues scope changes variances and contingencies that may arise during the implementation of the NextGen Project. Maintain effective communication and working relationships with project team members. Other responsibilities per management discretion. **Skills and Competencies** Advanced skills using Microsoft Project or Microsoft Project Online. Advanced skills using Visio and Microsoft Office Suite (Teams Word Excel PowerPoint Outlook etc.) Excellent written oral and presentation skills Strong organizational analytical and problemsolving skills Ability to effectively communicate to various stakeholder groups: executive management business and technical teams. Ability to work through conflict. Attention to detail and excellent grammar. Ability to multitask. **Primary Qualifications** Bachelors degree in a related field from an accredited college or university AND One year of IT related experience. OR Associates degree in a related field from an accredited college or university and three years of IT related experience. Note: An equivalent combination of education and job specific experience that provided the knowledge experience and competencies required to successfully perform the job at the level listed may be substituted on a yearoveryear basis. **Preferred Qualifications** Project Management Professional Certification. Experience supporting large scale technology projects. Experience in public sector. Experience supporting Procurement systems. Required3Years**SkillRequired / DesiredAmountof Experience**Project Management Hands On ExperienceRequired5YearsExperience in supporting Procurement SystemsDesired1YearsProject Management Certification

IT