Part Time Executive Admin

Our ideal candidate will have worked as an Administrative Assistant or Executive Assistant for a senior level executive and/or team for a minimum of 3 years and office management tasks. This role will report to the VP of HR and requires the exercise of initiative being proactive independent judgment and advanced administrative skills to a wide range of work situations often involving highly sensitive and confidential information. Work also involves a high level of contact with the Board of Directors. Attention to detail and interpersonal astuteness are key factors for the position.

Executive Support

• Scheduling the following types of meetings and logistics: Board Business Internal Offsite Board dinners meetings with external/internal participants
  
• Coordinating all elements of business travel. Preparing travel authorization requests purchase orders and expense reports
  
• Registering executive members for conferences and seminars
  
• Coordinating ordering and setting up Board/Executive meals offsite and onsite
  
• Managing Executive Calendars
  
• Other duties as assigned
  

Office Support

• Servicing and upkeep of office areas and equipment
  
• Manage the office mail and manage requests for express mail for the ELT
  
• Preparing office space for new hires/departing employees
  
• Facilities Management and Point of Contact
  
• Vendor Management
  
• Assisting in organizational training and development efforts to include coordination of logistics
  
• Placing routine orders of office coffee supplies and other orders as needed and stock the same
  
• Providing frontdesk coverage as needed
  
• Other duties as assigned
  

Human Resources Support

• Supporting HR with the Health and Wellness Program employee engagement activities and other ad hoc assignments
  
• Coordinating Service Awards Recognition Programs and occasional orders
  
• Assisting with maintaining our HR Intranet site
  
• Assist with our Summer Intern Program
  
• Assisting with special projects and perform other duties as assigned
  
• Completing Employment Verifications and Trusted Role Reference Calls
  
• Other duties as assigned
  

Requirements

• College Degree preferred or equivalent years of experience
  
• Minimum 3 years experience supporting one or more Executives
  
• Strong attention to detail followup and excellent organizational skills
  
• Ability to treat sensitive/confidential information with appropriate discretion
  
• Strong sense of urgency adaptability flexibility and resourcefulness
  
• The ability to function professionally under pressure while managing multiple concurrent projects
  
• Proven competencies in software applications and programs particularly Microsoft Office including Excel Word Power Point and Outlook. Excellent word processing and file management skills
  
• Good working knowledge of office equipment and procedures including computers photocopiers printers fax machines mailing equipment telephone systems filing systems etc.
  
• Must possess personal tact discretion and good judgment. Excellent interpersonal written and verbal communication skills
  
• Ability to work afterhours as necessary
  
• Strong sense of urgency and works well under pressure
  
• Ability to be a team player and/or work independently required
  
• Ability to take initiative be proactive and be a problem solver
  
• Ability to adapt and work in a progressive dynamic changing environment required
  
• Ability to lift items of 25lbs
  
• Ability to be in the office 23 days a week
  

Benefits