PA to the Group Managing Director

• General office administration duties
  
• Management of information at a strategic and highly confidential level
  
• Preparation of various reports
  
• Answer and respond to emails phone calls communicate messages and information to the Group Managing Director
  
• Setting up and maintaining senior management diary system for appointments meetings and travel itinerary and arrangements
  
• Coordinate with other departments within the company to ensure seamless communication and coordination
  
• Liaising with senior management to ensure fast and efficient delivery of service to our clients
  
• Attending meetings and subsequently preparing clear minutes and following up itemized action to conclusion
  
• Organize and prepare for meetings including gathering documents and attending to logistics of meetings by ensuring the highest standards of courtesy and etiquette
  
• Other responsibilities may be assigned from time to time.
  

Requirements

• At least 5 7 years of relevant professional experience in personal assistance
  
• A Diploma in Secretarial duties/Office Management/Executive Secretarial or its equivalent. Candidates with an Advanced Diploma or Degree in the relevant field of responsibilities would be preferred
  
• Excellent written and verbal communication skills (proficient in Kiswahili and English)
  
• Exceptional attention to detail and ability to work under pressure
  
• Possess strong organization and timemanagement skills
  
• Ability to multitask
  
• Proficient in MS Office Suite and other office management software
  
• Strong interpersonal skills.