Office HR Assistant 50-80

Are you organized peopleoriented and eager for a unique opportunity to merge your passion for administration with the excitement of the tech industry Lumiphase a dynamic deeptech startup located in Stfa ZH is seeking an Office & HR Assistant (5080%) to become part of our enthusiastic team.

We are not just any organization; we are on a mission to transform the global IT infrastructure with our innovative communication chips. Established in 2020 following nearly a decade of research at IBM we are rapidly expanding at 50 people and keen to find someone who is ready to help bring our groundbreaking vision to life. If the idea of fostering engaging work environments at a company poised to make significant strides excites you we would be delighted to hear from you. Together lets shape the future of communication!

This position is available for immediate start if desired and ideally before May 2024. It is a fully onsite role at our Stfa location with flexible working days and times.

Tasks

• Assist with office management tasks such as ordering supplies coordinating office maintenance with internals and externals and managing office equipment
• Support HR team with administrative tasks including scheduling interviews onboarding agendas and working with the HR lead on other initiatives
• Organize and coordinate company events meetings and team building activities
• Assist with travel arrangements for employees including booking flights hotels and transportation
• Support other operations colleagues with processing incoming mail invoices and purchase requests from the team
• Provide general administrative support to the team as needed

Requirements

• Some experience in office administration or HR support
• Excellent organizational skills and attention to detail
• Ability to multitask and prioritize tasks effectively
• Strong communication skills in German and English
• Proficiency in MS Office suite (Word Excel PowerPoint)

Benefits

At Lumiphase youll be part of a fastgrowing and dynamic work environment where you can really make an impact. Our team is filled with topnotch technical experts who are always eager to share their knowledge and learn together. We have a diverse group of people from all over the world making for a truly inclusive and openminded team.

We offer a variety of benefits to create a positive experience at work and enable a healthy and enjoyable worklife balance:

• ZVV (Zrich region) annual transport pass and Halbtax
• 2 extra weeks of parental leave
• Flexible hours and the option to work remotely plus our office is located in the beautiful greater Zrich area (Stfa ZH with a stunning view of the lake and summer swimming!)
• Onsite fitness room canteen and a topquality espresso machine
• Loads of fun team events both in and out of the office

We look forward to welcoming talented new members to our team!

Our recruitment process consists of three stages:

1. A 30 min. phone interview with our People & Culture team member to discuss your general career motivations and present our company and this role.
2. A 11.5 hour phone interview with 12 members of the hiring team to deep dive into the core skills requirements.
3. An onsite visit to interview with and meet many members of the team that you would be working in. This often includes lunch and gives you a strong sense of the company culture and individuals.

Then both parties take their decisions. We aim to complete all steps in one month but also allow for modifications to ensure both sides have a full picture of the skills and culture match to take the decision in an informed way.

Tip: the cover letter is optional but it is a great way for us to know why you are applying. Taking the time to add a paragraph to a plain document to upload is not only totally fine but much appreciated. No need for formal or fancy formatting as we are an informal team that appreciates authenticity.