HR Business Partner
Posted on :
27-03-2024
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1 Vacancy
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Job Description
Req ID : 2665841
JOB PURPOSE
1. Partnership with other functions in aligning HR and people strategies with the overall organizational objectives.
2. Responsible for induction of staff in the organisation by ensuring a regular induction program implemented & followed.
3. Responsible for implementation of MSF South Asia HR policies and practices in Sri Lanka.
4. Accountable for ensuring smooth human resources management processes and procedures in accordance with MSF guidelines and country legislation in Sri Lanka.
5. Accompany managers and employees through the application and implementation of various HR Talent programs such as recruitment onboarding performance and development
6. Accompany managers and employees through performance improvement plans and/or any disciplinary measures.
7. Take initiative on HR processes that are being delayed in order to support the assigned departments in achieving their desired objectives carrying out tasks that can range from administrative to strategic in nature
8. Work alongside team members to ensure that MSF South Asia s values and principles are upheld in daily interactions and work relationships ensuring mutual respect transparency and a positive and safe work environment.
MAIN FUNCTIONS AND RESPONSIBILITIES
Expected End Results ( WHAT ) (List the expected end results that must be achieved in order to fulfill the job purpose) & Supporting Activities ( HOW ) (What are the key activities undertaken to achieve the desired end results
HR Business Partnering and people management
HR Business Partnering and work closely with function heads and employees "on the front line" providing handson and strategic input insight and advice on peoplerelated issues: talent management employee relations coaching/development compensation conflict management
Conducts regular meetings with respective departments and provide day to day HR support & guidance
Maintain indepth knowledge of legal requirements industry trends related to daytoday management of employees reducing legal risks and ensuring regulatory compliance.
Support in reviewing organizations policies procedures and practices on personnel matters in line with changes in global MSF movement country legislations DEI and other relevant internal and external factors.
Strengthens internal communication communicates changes in the organizations personnel policies and procedures in a clear and transparent manner and ensures that proper compliance is followed.
Talent acquisition management and development
Providing guidance and mentoring to teams for end to end talent acquisition for all positions vacant in the South Asia offices and hosted units.
Supports in the development of new tools and innovative HR and recruitment approaches.
Advice line managers on issues regarding the legal right to work in India work permits and liaise with immigration specialists.
Ensure the operation of an adequate job evaluation system including production of high quality job descriptions and
Advise and coach line managers and staff on development plans individual and team goal setting performance metrics and feedback and career mapping
Accompany managers and employees in onboarding activities planning and coordination
Advise and support managers and employees on Performance Improvement Plans when and as required
Learning & Development
Supports and collaborates on MSF South Asia L&D strategy for Colombo office in collaboration with L&D Advisor & Director HR.
Leading L&D for Office HR in collaboration with Heads of Departments Managers and L&D Advisor on mapping training needs analysis and implement annual training plan.
Cofacilitate induction sessions along with L&D Advisor and facilitate sessions in the SA region as and when required.
Performance Management
Lead and be accountable for the running of the process of performance management for MSF South Asia office in Colombo.
Advise and support the line managers on matters regarding performance management and ensure that they are committed to the system of regular performance reviews for their employees and link with learning and development therein.
HR Administration
Ensuring HR process are digitised in order to make processes simplified and paperless thereby contributing towards the green goals of the office.
Ensuring smooth timely accurate and effective life cycle management of staff right from onboarding until exit.
Responsible for timely payroll and payments release for staff and consultants audits and compliance for MSF South Asia Colombo office.
Ensure best practices are followed in HR administration.
Employee Relations & Retention
Creates a positive working culture that maximizes staff engagement strengthens internal communications with staff and relevant stakeholders and ensures the provision of appropriate care and wellbeing measures.
Advise and support managers on employee relations including team building employee engagement and other issues including disciplinary and grievance procedures performance management absence and other matters.
Keep abreast of legislation affecting employee relations policies to ensure MSF South Asia is compliant with current regulations. Communicate significant legal changes and implications for MSF South Asia to all line managers as required.
Ensuring psycho social support services are provided to staff and they are aware of the same.
Other key HR projects
Support in key HR projects for the offices of South Asia such as Job review exercises Compensation and Benchmarking review HQ projects labour market research and networking.
Supports in office set ups and other South Asia projects.
Ensuring conscious incorporation of DEI in all office policies.
KEY DIMENSIONS
Financial Dimensions
As per authorization table (annually reviewed)
Other Dimensions
Directly supervising team members based out of Colombo as the team grows
Supervising interns consultants and volunteers
Key Focal point for all the office staff for HR Support
Key focal point for all hosted unit staff
KEY PERFORMANCE INDICATORS
Ensure adherence to all policies and procedures highlighting deviations if any
Ensure recruitments are followed as per policy
Ensure all employees grievances and disputes are settled within the stipulated timeframe
Ensures successful completion of audits (internal and statutory)
Ensure all external compliances are met as per the required deadlines
Effective facilities management for all offices and extended workplaces/set ups.
KEY INTERACTIONS
All office departments and hosted units.
External contacts with consultants and service provider legal advisor vendors etc.
L&D Advisor PSU Officer Facilities team.
Other office HR for MSF movement.
Key HR stakeholders in forums in Sri Lanka.
Requirements
8. Other Indicative Requirements
(State the minimum acceptable proficiency for this job. Do not state incumbentspecific information)
Educational Qualifications & Functional / Technical Skills
Masters or MBA in Human Resource Management or related discipline
Relevant Experience (Type of experience and minimum number of years)
68 years of substantial experience in Human Resource Management with 3 years in a management position.
Other requirements
(Behavioural Language Certifications etc.)
Open for Sri Lankan National / Local Candidates in Sri Lanka only
Language: Proficient in English proficiency in local languages in Sri Lanka desirable.
Proficiency and experience in labour laws and legal regulations of Sri Lanka.
Experience in working in an International organization or INGO
MSF experience is desirable
Experience in handling business HR software is desirable
Experience in policy formulations handling end to end of key strategic HR Projects
Cross Cultural Awareness (Level 3)
Service Orientation (level 3)
Behavioural Flexibility (Level 3)
People Management and Development (Level 3)
Commitment to MSF principles (level 3)
Benefits
We offer:
Contract duration is 12 months with a possibility of extension
Compensation (before the statutory deductions): LKR 593592 to LKR 668093 per month PF and 13th Month bonus additional.
Contributions for statutory benefit programs such as Provident Fund and other benefits as per the law
A stimulating professional environment in a reputed international organization.
Compensation & Benefits as per MSF South Asia Policy
HOW TO APPLY
Application checklist:
Please check that you have included the following in your application:
An updated CV
Letter of Motivation which is a supporting statement demonstrating how you meet the key requirements of the role.
Last application date: 7th April 2024
Remarks: Only shortlisted candidates will be contacted
Other Indicative Requirements Educational Qualifications & Functional / Technical Skills Bachelor s degree Relevant Experience (Type of experience and minimum number of years) Our ideal candidate shall have a strong desire in humanitarian works with sound knowledge of the humanitarian sector and MSF. Should have 2-3 years working experience preferably in secretarial / administrative areas in support of senior management
Employment Type
Full Time
Company Industry
Key Skills
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