Executive Assistant to the ChairmanExpatriate

Job title: Executive Assistant to the Chairman(Expatriate)

Location: Lagos Nigeria

Purpose:

Our client is a Group of companies with over 3 decades of business operations in areas such as power generation real estate construction and automobile. The Group has so far established itself as a renowned and trusted brand providing reliable topquality solutions for Nigerians.

Job Summary:

The Executive Assistant will serve as the administrative and functional point person for the Chairman s corporate community and personal matters. To ensure the smooth functioning of activities and processes in multiple lines of business.

Key responsibilities:

• Manage multiple projects as assigned by the Chairman related to diverse lines of business community and personal interests with interrelated activities and relationships.
  
• Coordinates calendar travel meeting and schedule arrangements for the Chairman staff business partners and customers. Includes initiating contact and securing appointments equipment and facilities as appropriate.
  
• Works closely with other team members to ensure the Chairman s preparation for meetings presentations or other engagements. Administrative and functional activities include but are not limited to:
  

1.Taking phone calls;

2.maintaining personal and business files;

3. corporate record keeping for multiple entities;

4. supporting marketing and strategic planning activities;

5. note taking and creating documentation

6. filing storage and retrieval of business and personal activities.

• Handles financial and accounting matters for the chairman with confidentiality.
  
• Prepares and sends business and private correspondence.
  
• Coordinates operations of the Chairman s office including:
  

1. reception

2. document preparation & control

3. internal communications

4. general office maintenance to improve costs and effectiveness.

• Carries out responsibilities with professionalism and respect for others following the organization s policies and applicable laws
  
• Any other duties as assigned
  

Key deliverables:

• Efficient and smooth operation of the Chairman s office
  

Education and experience:

• Financial & Accounting Statement Language
  
• High Proficiency in MS Office Suite
  
• Bachelor s Degree in Business or Related Field
  
• At least six years of related experience is required
  

Skills required:

• Trustworthy with impeccable moral standards
  
• Discrete reserved and able to handle business personal and family information with the highest level of confidence.
  
• Conceptualization & Business Acumen
  
• Professionalism in Appearance & Attitude
  
• Highly organized
  
• Able to adapt quickly handle multiple tasks and prioritize
  
• SelfDirected with Sound Judgment
  
• Confident
  
• Exceptional interpersonal skills with internal and external staff
  
• Ability to cope in a demanding work environment