Executive Assistant

Position Summary: Provides highlevel administrative support to company executives by conducting research preparing statistical reports handling information requests and performing clerical functions such as preparing correspondence receiving visitors arranging conference calls and scheduling meetings for executives.

Essential Tasks:

• Type reports memos letters and other documents using word relevant computer software
• Answer phone calls and direct calls to appropriate parties or take messages
• Record type and distribute meeting minutes
• Greet visitors and determine whether they should be given access to specific individuals
• Read and analyze incoming memos submissions and reports to determine their significance and plan their distribution
• Perform general office duties such as ordering supplies and maintaining records management database systems
• File and retrieve corporate documents records and reports
• Open sort and distribute incoming correspondence including faxes and email
• Make travel arrangements for executives
  
  

Specific Knowledge Skills and Abilities:

• Communication Proficiency
• Time Management
• Collaboration Skills
• Personal Effectiveness/ Credibility
• Flexibility
• Technical Capacity
• Stress Management/ Composure
  
  

Experience and Education:

• High school diploma
• Preferred Associates degree or bachelors degree
• Five years of administrative experience
  
  

Physical Requirements:

• Ability to lift 25 pounds.
• Repeated use of sight to read documents and computer screens