Executive Assistant

Key Responsibilities:

Executive Director s Office

• Providing administrative assistance such as drafting memos and emails writing and editing and preparing reports on the Executive Director s behalf
  
• Manage information flow in a timely and accurate manner as well as ensure that the Executive Director is up to date with the status of all projects.
  
• Maintaining comprehensive and accurate records
  
• Performing minor accounting duties
  
• Organizing meetings including scheduling sending reminders and organizing catering when necessary
  
• Support Program team with work plan/AOP timeline implementation monitoring and quarterly and annual reporting
  
• Ensure efficient digital and physical documentation systems to promote institutional memory
  
• Performs all other duties and tasks as may be directed by the Executive Director.
  

Communications and Program

• Assists in the preparation of project reports and tracks project budget compliance
  
• Formats information for internal and external communication memos emails presentations reports
  
• Prepare meeting notes reports memos letters and other documents using word processing spreadsheet database or presentation software
  
• Screens and direct phone calls and distribute correspondence
  
• Manages Organizational Calendar for events tasks travels and report deadlines
  
• Prepare responses to correspondence containing routine inquiries
  

Change Management/Managing Meetings

• Support the Global Rights Change management model and process.
  
• Work closely with the management team to facilitate Global Rights inhouse meetings
  
• Work with the program team to develop project updates and program briefs
  

• Strengthen the coordination and operational mechanism developed for the Executive Director s office
  
• Support smooth programmatic processes and implementation of activities
  
• Maintain and provide weekly program workplan update
  
• Support the timely completion and editing of GR reports as well as presentations
  
• Document learnings and disseminate program update briefs
  
• Support GR fundraising efforts and global rebranding towards the 45th anniversary
  

Requirements

Minimum of bachelor s degree

Minimum of Two (2) years knowledge and/or experience working with human rights organizations

Understanding of natural resources governance gender and development issues in Nigeria

Strong communication and report writing skills

Proven project management skills in complex multifaceted projects

Demonstrable ability to work to tight deadlines

Ability to provide practical solutions within set deadlines.

Excellent planning and prioritization skills

Commitment to continuous learning