Executive Assistant Full-time Hybrid

Position Highlights:

• Fulltime and hybrid setting with some travel
• Work with global thought leaders
• Culture of growth learning and innovation
• Generous benefits package and competitive compensation

Company Overview:

Since 1908 the Kellogg School of Management has been at the forefront of transforming business education. Kellogg’s purpose is to educate equip and inspire leaders who build strong organizations and wisely leverage the power of markets to create lasting value. Kellogg is a global business school with a vibrant community of faculty staff students and alumni who shape the practice of business and organizations around the world.

Position Overview:

Kellogg is actively seeking an experienced exceptionally organized and collaborative Executive Assistant for the Dean’s Office dedicated to delivering comprehensive administrative support to the Dean. Reporting to the Dean’s Chief of Staff this role will collaborate closely with both the Chief of Staff and Business Administrator to ensure seamless efficient and effective operations within the Dean’s Office with a strong emphasis on collaboration and communication.

They are seeking a candidate who thrives in collaborative environments adeptly juggles multiple tasks remains composed under pressure and exhibits meticulous attention to detail. Instrumental in guaranteeing the smooth and efficient functioning of the daytoday operations of the Dean’s Office you will be a crucial liaison between the Dean’s Office and various stakeholders. This role requires a high level of independent decisionmaking and the exercise of utmost discretion every day.

You will play a pivotal role in alleviating the Dean’s administrative load by delivering toptier support coordinating intricate schedules and calendars and orchestrating highpriority meetings with finesse. Responsibilities include but are not limited to providing daily and event briefings to enhance productivity managing correspondence overseeing projects and coordinating travel arrangements from start to finish as well as maintaining a master calendar. You will skillfully manage internal and external executive relationships with confidentiality and discretion.

What You Will Be Responsible For:

• Partner with the Dean in managing and prioritizing her daily schedule troubleshooting as issues arise throughout the day and ensuring the Dean has the materials and preparation she needs to be maximally successful.
• Oversees the daily workflow of the Dean’s Office establishing effective systems processes and quality control measures to ensure the Dean and meeting participants are equipped with pertinent background information and briefings.
• Utilize expertise discretion and a comprehensive understanding of the Dean's priorities and preferences to manage and prioritize inbound communications particularly emails directed to the Dean. Review incoming messages respond on behalf of the Dean when necessary and collaborate with other school leaders to address inquiries ensuring the Dean's time is directed towards highpriority messages and individuals.
• Manages all communications (written and oral) for the Dean’s Office related projects while exercising a high degree of professionalism confidentiality attention to detail and ensures best practice implementation. Must exercise impeccable judgment in vetting activities/requests and bringing them to the attention of the Chief of Staff and ultimately the Dean.
• Manages senior relationships and associated assignments on behalf of the Dean's Office under the guidance of the Chief of Staff. This includes managing interactions with members of the senior leadership team guest speakers board members donors and alumni involved in highvisibility highimpact projects.
• Assists with special projects events and initiatives as assigned by the Chief of Staff.

What You Bring to the Role:

• Bachelor’s degree or the equivalent combination of education training and experience from which comparable skills can be acquired
• 710 years experience in a professional/executive setting
• 57 years experience in partnering with Csuite executives
• Proactive mindset to anticipate issues and to resolve independently of supervisor
• Strong communication skills
• Ability to multitask and complete assignments under pressure
• Professional presence to interact with faculty and external constituents
• Utmost discretion with confidential information
• Deep understanding of Dean’s and Kellogg’s priorities

Compensation Benefits and Job Structure:

This position offers a hybrid work setting that includes some travel. The target hiring range for this position will be between $90000 – $105000 per year. The offered salary will be determined by the applicant’s education experience knowledge skills and abilities as well as internal equity and alignment with market data. Additionally the position offers excellent benefits such as comprehensive healthcare coverage dental and vision benefits tuition reimbursement and ample opportunities for professional development.

How to Apply:

Please submit your resume through the NextGroup website. The NextGroup search team will contact you regarding the next steps.