Executive Assistant Full-time Hybrid

Role Highlights:

• Fulltime Hybrid position
• Location Chicago IL
• Occasional travel
• Salary $58000 $60000

Organization Overview and Background:

Reparations United aims to build a lean structure that can select any specific injury issue and educate organize and mobilize existing local coalitions. Their work enables these groups to develop initiate and get funded reparatory programs locally in multiple communities simultaneously. The organization will achieve this mission through work strategy and building the collective will of activists in communities across America. Led by Kamm Howard a national and international reparations scholar and activist working for over 20 years building grassroots movements to obtain reparations for African descendants in the United States Reparations United needs an Executive Assistant to support this work.

Job Brief:
The Executive Assistant will be pivotal to the growth and impact of the organization. This is a truly amazing opportunity for a qualified capable and activismdriven professional to grow in their career while advancing a cause critical to our nation. The Executive Assistant should be experienced in providing administrative support to an Executive Director (ED) and have a desire to do truly impactful work. The Executive Assistant will work directly with the ED managing complex schedules coordinating meeting logistics and materials and composing and editing business correspondence and reports. Passion for the mission and the ability to anticipate needs and offer solutions to problems will make an excellent candidate for this role! The position is located in Chicago and will work in a hybrid setting.

Responsibilities:

• Manage a calendar of appointments anticipating and proactively responding to schedule conflicts.
• Coordinate complex travel logistics itineraries and expense reconciliations for the ED.
• Facilitate and run logistics for meetings both inperson and virtual (admit participants monitor chats run PPT facilitate breakout rooms etc.).
• Compose proofread and edit communications presentations and reports.
• Serve as a bridge for communications between ED and partners.
• Screen all incoming phone calls inquiries visitors and correspondence and route accordingly.
• Maintain confidentiality of highly sensitive information.
• Manage complex office administrative work requiring the use of independent judgment and initiative.

Background and Qualifications Needed:

• Bachelor’s degree required.
• 5 years of executivelevel administrative experience supporting senior leaders
• Advanced computer proficiency and skill working with MS Office Suite (Outlook Word Excel and PowerPoint) Adobe Acrobat and social media web platforms.
• Strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail.
• Track record of success in maintaining confidentiality and exercising discretion in business communications.
• Experience coordinating travel logistics and reconciling expenses for executives.
• Experience planning and executing meetings/conferences.
• Experience in a nonprofit and/or social justice organization is an added advantage.
• Interest and experience in supporting social justice movements and advocacy at the local state and federal levels.

Compensation and Work Structure:

The salary for this position is $5860k annually depending on experience. The Executive Assistant will work in a mixed hybrid setting. Some travel is required.