Executive Assistance Unpaid

Overview:

Key Responsibilities:

• Provide administrative support including managing calendars scheduling meetings and handling correspondence
• Coordinate travel arrangements and prepare detailed itineraries
• Conduct research compile data and prepare reports and presentations
• Screen and direct phone calls and distribute correspondence
• Coordinate and facilitate communication between executives and internal/external stakeholders
• Manage confidential information and maintain discretion at all times
• Assist in budget preparation and tracking of expenses
• Organize and maintain executive files and records
• Assist in organizing and coordinating events and special projects
• Prepare and distribute meeting agendas minutes and followup actions
• Oversee and prioritize executives task list and deadlines
• Act as the point of contact between executives and employees/clients
• Manage special projects and perform adhoc tasks as required
• Serve as a liaison to ensure effective collaboration among teams
• Handle HRrelated administrative tasks when necessary

Required Qualifications:

• Bachelors degree in Business Administration or relevant field
• Proven experience as an executive assistant or in a similar role
• Proficiency in MS Office with advanced knowledge of Excel and PowerPoint
• Exceptional organizational and multitasking skills
• Outstanding verbal and written communication abilities
• Ability to exercise discretion and maintain confidentiality
• Strong attention to detail and problemsolving skills
• Ability to prioritize tasks and work efficiently under pressure
• Excellent time management and administrative skills
• Proactive and resourceful with a positive attitude
• Experience in managing complex calendars and coordinating travel arrangements
• Familiarity with basic financial and budgeting principles
• Ability to work independently and as part of a team
• Knowledge of HR functions and project management is a plus
• Professional demeanor and strong interpersonal skills

time management,organization,communication,administrative,calendars