Event Manager

Bombay is a curated collection of online and physical entertainment brands and upscale hospitality venues that are meticulously designed to elevate every aspect of the guest experience without a break in style service and satisfaction. With an exclusive soontobeopen inviteonly members Club a boutique Hotel a selection of restaurants bars a spa and a bakery all in the heart of Tallinn Bombay is dedicated to transforming the landscape of luxury VIP experiences.

With a mobilefirst customerfocused approach and fun and exhilarating gameplay Bombay is crafted with one goal in mind: to redefine the future of luxury experiences in hospitality and entertainment. This means were all about building relationships for the longterm and creating personalised exceptional experiences worthy of a story. We are always open to people who share this vision are happy to disrupt the status quo and committed to realising this potential

Purpose of the role:

Define plan and execute a marketingdriven events calendar aimed at enhancing brand awareness and fostering loyalty among Bombay Collections members.

As the Event Manager in Bombay your role encompasses planning and organizing a variety of events aimed at highnetworth individuals (HNWI) and Executivelevel business professionals. Your responsibilities include ensuring engagement among the target audience and effectively marketing the events message. Youll orchestrate a diverse range of gatherings from casino nights and nightclub events to cocktail lounge seminars parties and corporate incentive events.

Your involvement spans the entire event lifecycle from initial planning and negotiation with external vendors to execution and postevent evaluation. This handson role often requires collaborative teamwork and extended hours. Ultimately the success and longevity of the Bombay brand rely heavily on the impact of these events and your adept management of them.

Your responsibilities will be:

• Creating all events and developing a venuespecific annual calendar.
• Liaising with internal teams and external stakeholders to ascertain precise event requirements.
• Generating comprehensive event proposals encompassing timelines venue selection supplier arrangements legal considerations staffing and budgeting.
• Conducting thorough research to identify suitable suppliers and contractors followed by negotiation of favorable pricing terms.
• Managing and coordinating suppliers and overseeing all event logistics for seamless execution.
• Collaborating with sales and marketing teams to effectively publicize and promote events.
• Handling all preevent planning activities including arranging guest speakers and disseminating delegate preinformation.
• Coordinating with suppliers addressing client inquiries and troubleshooting on the event day to ensure smooth operations within budgetary constraints.
• Facilitating communication with staff by delivering comprehensive briefings to all involved in event delivery.
• Ensuring compliance with insurance legal health and safety regulations throughout the event.
• Supervising the dismantling and efficient removal of event infrastructure ensuring prompt venue clearance.
• Compiling postevent evaluations to glean insights for future event planning and refinement.
• Conducting research to identify opportunities for new events that align with Bombay and venue objectives as well as audience aspirations.

What we expect from you:

• Demonstrated ability to meticulously plan coordinate and execute multiple events simultaneously ensuring seamless management across all aspects.
• Proven event leadership: Track record in orchestrating events of varying scales ensuring attendee satisfaction and meeting organizational objectives.
• Handson experience in developing and managing event budgets optimizing resource allocation to meet financial goals.
• Strong numerical aptitude for budgeting financial analysis and expense tracking optimizing event value within budgetary constraints.
• Proficient relationshipbuilder with vendors clients and team members skilled in negotiation and conflict resolution.
• Highly organized and detailoriented.
• Capable of maintaining high energy levels and delivering exceptional experiences within tight deadlines and evolving requirements.
• Quick decisionmaking under pressure.
• Prioritization skills and adherence to strict timelines for successful event outcomes.
• Excellent communication skills.
• Positive collaborative mindset.

Why join Bombay

Here at Bombay we redefine entertainment pushing boundaries to create a unique experience. Join our team and embark on a career where innovation meets luxury. Your future at Bombay is set to be as exceptional as the worldclass offerings we pride ourselves on.

We focus on your mental and physical wellbeing:

• We celebrate together. In addition to annual holiday a birthday day off paid vacation days to celebrate personal life achievements e.g. childs first school day marriage etc.
• Means to focus on your wellbeing via a monthly sports compensation with Stebby 3 health days per year private health insurance with Confido and mental health support through Siffi.
• Paid sickleave from the 2nd day.
• Generous learning & development package (personal development plan & trainings companywide knowledge sharing & trainings).
• Opportunity to invest in the Groups own venture fund Yolo Investments.
• Most legendary events and networking opportunities with colleagues.
• A comfortable and contemporary office in the heart of the city with plenty of fruits snacks drinks and good vibes.
• Free parking at the office.