Document Controller

One of our prestigious clients in Kingdom of Saudi Arabiais looking to hire a Document Controller who will be responsible for but not limited to:

Key Accountabilities:

• Ensure the smooth functioning of the departments documentation processes.
• Develop and manage the engineering document registry for accurate and efficient information retrieval by the engineering team. Timely and accurate location of information is a crucial aspect of this role.
• Register and maintain all project deliverables in the Project Engineering Document Register (EDR).
• Maintain records of all engineering documents to support bidding and projects.
• Organize and oversee the storage and retrieval of all engineering documents.
• Receive project documents from the companys project document controllers and distribute them to respective engineering team members.
• Issue all engineering documentation drawings and correspondence to other business work streams within the company through transmittal.
• Keep the engineering team members and corporate document controller updated on new document versions of engineering procedures guidelines and standard formats.
• Ensure thorough checks of all engineering documents and timely submission before the due date.
• Verify that all documents are errorfree in filenames revisions submissions etc. before submission to the recipient department/party to prevent confusion.
• Allocate document numbers to internally prepared documents and incoming documentation.
• Expedite the review and approval of documentation.
• Reproduce information in both printed (if required) and electronic formats for communication to the engineering team.
• Maintain confidentiality regarding sensitive documents.
• Manage engineering technical library files and coordinate with the designated engineer on any new revisions.
• Generate engineering manhour reports based on weekly timesheets.
• Provide general office administration support as needed/required.
• Adhere to all Health Safety and Environment (HSE) and housekeeping requirements.

Qualifications:

• Diploma in Business Administration or equivalent.
• At least 611 years of relevant experience.
• Additional certification or training in office engineering is preferred.
• Proficient in document management through any electronic document management system (EDMS).
• Expertise in Microsoft 365 Applications including Outlook SharePoint Word Excel PowerPoint etc.
• Strong typing and editing skills.
• Excellent data organization skills.
• Proficient in tracking and reporting.
• Exceptional attention to detail.
• Ability to read and interpret documents.
• Familiarity with project management principles.
• Proficiency in English is mandatory.
• Proficiency in Arabic or other languages is desirable.

Remote Work :

No