Bookkeeper and Administration Specialist

Unleash your skills to the world were redefining global careers for talents like you.

Ready to step into a career journey filled with international possibilities without leaving your country In this role youll be at the forefront of innovation and global collaboration. Picture yourself working with colleagues and clients from around the world leveraging your expertise to tackle challenging tasks that transcend borders. As a Bookkeeper and Administration Specialist you will oversee various aspects of the firms operations. This includes managing administrative tasks such as scheduling Zoom meetings handling incoming calls including client voicemails and emails and performing general administrative duties. Additionally you will collaborate closely with our client s team to ensure efficient remote communication and facilitate seamless coordination among team members. This is more than just a job; its a chance to broaden your horizons and take your career to new heights without ever packing a suitcase.

• Proven experience in administrative roles preferably in a law firm or professional services setting.
  
• Strong organizational and multitasking skills for effectively managing various responsibilities.
  
• Proficiency in bookkeeping and finance tasks including invoicing and recordkeeping.
  
• Familiarity with accounting software and tools.
  
• Excellent communication skills both written and verbal.
  
• Ability to work independently and remotely adhering to Sydney time (9am to 5pm).
  
• Access to a reliable internet connection to support remote work.
  
• Respect for client confidentiality and a commitment to maintaining high ethical standards.
  
• Knowledge of Australian holidays and willingness to align work schedule accordingly.
  

What awaits you in this role

• Manage the firms administrative tasks including scheduling Zoom meetings redirecting and answering calls and handling general administrative duties.
  
• Reception: Take incoming phone calls including client voicemails and emails.
  
• Collaborate with our team to ensure efficient remote communication and facilitate seamless virtual meetings.
  
• Perform bookkeeping tasks such as:
  

• Opening new files in LEAP software.
  
• Generating invoicing for clients and monthly invoices.
  
• Closing and archiving matters and invoices following up as needed.
  
• Conducting debt collection chasing all invoices costs agreements and monies owed.
  
• Generating costs agreements and Anticipated Trust Deposits.
  
• Generating reports such as WIP Timesheets Debtors Reports and Monthly payments.
  
• Processing received payments.
  
• Recording financial transactions reconciling accounts and managing financial records.
  

• Prepare and maintain weekly invoice reports ensuring accuracy and adherence to established processes.
  
• Review invoice details to ensure consistency and correctness making necessary adjustments as needed.
  
• Assist with client correspondence and maintain organized records of all communication.
  
• Work collaboratively with the finance and administration teams to support various projects and initiatives.
  
• Maintain a strong understanding of Australian holidays and adhere to the AU holiday calendar. Uphold client confidentiality and maintain professionalism in all interactions.
  

Why choose us

• Day 1 HMO
  
• Day shift schedule
  
• Permanent WFH
  
• Prime office locations
  
• Standard government and Emapta benefits
  
• Direct exposure to international clients
  
• Realistic career growth opportunities
  
• Upskilling through Emapta Academy
  
• Diverse and supportive work environment
  

Whom you ll work with:

When you join our client youre not just aligning with a law firm youre becoming a vital part of a legacy in the making. Our client is a leading legal powerhouse based in Sydney Australia specializing in an array of critical areas including Business Law Property Law Family Law Personal Injury Law and Wills and Estates. Founded in 2012 by seasoned lawyers they are renowned for delivering highquality legal services to businesses and individuals alike. With a team of specialists committed to excellence youll thrive in an environment that values personalized attention and holistic client solutions.

Who are we

Discover a world of possibilities at Emapta where your career takes flight in stability and growth. Join a team that thrives on camaraderie supporting each other to achieve excellence together. Experience the satisfaction of being recognized for your contributions with competitive compensation packages that reflect your skills and commitment. Immerse yourself in a positive work culture that encourages collaboration innovation and personal development. We provide you with the platform for your success empowering you to reach new heights in a supportive and inclusive environment.

With a wide roster of international clients from various industries and a proven track record of success Emapta offers a stable foundation for your career. Team up with likeminded professionals who are passionate about making a meaningful impact through premium global opportunities at your fingertips. Apply now and create a better future with us.

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