Bid Support

Job Summary

To support the Bid Team in all aspects of written documentation relevant to the tendering process. Additionally the bid support will provide administrative support creative input and secretarial duties within the team.

Principal Responsibilities

• Effectively working within the bid team to successfully achieve company and individual goals and objectives relating to the accurate and timely submission of tenders at the enquiry stage.
• To take ownership of and undertake written responses for tenders PQQs RFQs and other bids/submissions for contracts.
• To manage the tenders inbox and distribute/action as required.
• To complete Bid Reviews extracting key details from tender documents and collating them within a form for a streamline Bid/No Bid decision
• To maintain and control a Bid Library of organisation documents accreditations policies and procedures that are relevant to tendering. The Bid Library shall remain current and up to date on an ongoing basis.
• Ensure that the content of each tender fulfills clients requirements and timescales.
• Maintain an uptodate knowledge of the business and the services it offers to ensure that relevant and advantageous details are included in the bids.
• Coordinate with other teams and individuals within the business to gain client or regionspecific information to support the content of the bid writing.
• Liaise with appropriate commercial and mobilisation team members to ensure the adequate handover of documentation/information following the award of contracts.
• Attend progress meetings as required to review and report on the progress being made on the tender return.
• Maintain posttender communications with sales & operations teams to evaluate the companys position with each submission and to ensure continuous customer satisfaction.
• To effectively manage and coordinate recording of bid submissions and documentation using the companies IT systems.
• To liaise with our group Commercial Manager to assess tender risks i.e. payment terms bonds type of contract (NEC JCT etc).
• To discuss and obtain approval from Directors where terms are assessed as risk by our Commercial Manager.
• Maintain the highest levels of commercial confidentiality in all aspects of employment.

This is not intended to be an exhaustive list and the nature of this role requires the employee to take full responsibility for any relevant issues that develop or may be requested from time to time.

Skills Required:

• Excellent written and verbal communication skills.
• Ability to multitask and manage multiple projects simultaneously.
• Ability to prioritise workload independently with strong planning skills.
• Keen attention to detail.
• Deadlinedriven with excellent time management skills.
• Ability to think creatively and use initiative.
• Excellent computer skills and use of MS Word & Excel.
• Strong competency in the use of webbased portals.
• Excellent organisational administrative and filing skills.
• Ability to produce specific case studies to support submissions.
• Competent in writing clear focused and logical proposal material and other business development documentation ensuring consistency of style content and message.
• Direct experience of proposal bids and tender writing within a fastpaced environment.
• Ability to apply common sense and a flexible approach.
• Understanding of diverse client needs.
• Commercial skills.

Desirable:

• Previous experience working within the Fire and Security industry.
• Knowledge of British Standards and Fire & Security legislation.
• Knowledge of Health & Safety practices and standards.