Assistant to the Ope....
Assistant to the Operations Director
Posted on :
08-02-2024
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
08-02-2024
Job Description
Req ID : 2514478
We are looking for an Assistant to the Operations Director who will play a crucial role in providing administrative and operational support. This position involves a wide range of responsibilities to ensure the smooth and efficient functioning of the operations department. Working in a fastpaced environment the selected candidate will be the initial point of contact providing executive support to the Operations Director.
ABOUT OUR CLIENT
Our client is Maltas largest importer and supplier in the automotive industry and is located in Marsa.
DUTIES AND RESPONSIBILITIES
Administrative Support
- Manage the Operations Director s calendar schedule meetings and handle appointment coordination.
- Prepare and organize documents reports and presentations as requested.
- Maintain accurate records and files related to operations.
Communication and Coordination
- Act as a liaison between the Operations Director and other team members departments and external stakeholders.
- Handle incoming and outgoing communications including emails and phone calls.
- Assist in coordinating team meetings and maintaining communication channels.
Project Support
- Assist in project management by tracking project timelines and milestones.
- Prepare project status reports and update project documentation.
- Help in the coordination of resources tasks and deliverables.
Data Management
- Maintain databases and spreadsheets related to operations ensuring data accuracy.
- Generate regular reports and provide data analysis to support decisionmaking.
Travel and Event Planning
- Arrange travel itineraries and accommodations for the Operations Director.
- Assist in planning and organizing departmental events and conferences.
Financial Support
- Assist in budget tracking and expense management.
- Process invoices and expense reports as needed.
Problem Solving:
- Identify and resolve operational and administrative issues as they arise.
EXPERIENCE KNOWLEDGE AND SKILLS
- Proven experience in an administrative or assistant role preferably in an operations setting.
- Strong organizational communication and multitasking skills.
- Proficiency in office software and tools (e.g. Microsoft Office Suite).
- Fluent in Maltese and English languages.
- Attention to detail and the ability to maintain confidentiality.
- Excellent interpersonal skills and a professional demeanour.
- Problemsolving and decisionmaking abilities.
EDUCATION AND TRAINING
A Bachelor s degree in Business Administration Operations Management or a related field is preferred.
WORKING TIME
40 hours per week Monday through Friday from 08:00 to 17:00. This position typically works in an office setting but occasional offsite and remote work may be required.
SALARY AND BENEFITS
Competitive salary
Health Insurance
Other benefits
If you meet the requirements and feel that this position is a fit for you do not hesitate and apply for this role today!
ABOUT IRIS THAUMAS
IRIS THAUMAS LTD is certified to ISO 9001:2015; licensed Employment Agency/Employment Business (EA #181); and Certified SRPS (MLC 2006 SRPS).
Employment Type
Full Time
Company Industry
Key Skills
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