Air conditioning Installation Administrative Assistant

Location: Pompano Beach

Job Type: Fulltime

Salary: $25 to $30 an hour

We are seeking a detailoriented and organized HVAC Installation Administrative Assistant to join our team. The Administrative Assistant will play a crucial role in supporting the HVAC installation department by handling administrative tasks coordinating schedules and ensuring smooth communication between internal teams and clients.

Tasks

Responsibilities:

• Provide administrative support to the HVAC installation department including document preparation filing and data entry.
• Schedule and coordinate installations with clients technicians and other relevant parties.
• Maintain accurate and uptodate records of installation projects including permits inspections and customer information.
• Communicate with clients to gather necessary information and address inquiries regarding installation projects.
• Prepare and process necessary paperwork including work orders contracts and invoices.
• Assist in managing inventory and ordering supplies as needed for installation projects.
• Collaborate with the sales team to ensure accurate information is provided for new installations.
• Generate and maintain reports related to installation progress timelines and client feedback.
• Provide administrative support to other departments as needed.

Requirements

Qualifications:

• Proven experience as an administrative assistant in the HVAC area
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in using Microsoft Office Suite (Word Excel Outlook).
• Ability to work in a fastpaced environment and adapt to changing priorities.
• Basic knowledge of HVAC systems and installation processes (preferred).
• Attention to detail and accuracy in recordkeeping.