Administrative Secre....
Administrative Secretary
Posted on :
27-01-2024
Employer Active
1 Vacancy
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Job Description
Req ID : 2479060
Job Title Administrative Secretary
Location Lagos Island
Summary
Our client is a reputable law firm in the heart of Lagos looking to hire an Administrative Secretary in its litigation department. The hired candidate will play a crucial role in providing comprehensive administrative support to attorneys and legal professionals. He/she must possess exceptional organizational skills attention to detail and managing multiple tasks efficiently. The individual will be responsible for maintaining a smooth workflow within the litigation department facilitating communication and handling administrative tasks to ensure the effective operation of legal proceedings.
Key Responsibilities:
1. Calendar management:
- Maintain and update attorneys calendars scheduling court appearances client meetings and other legal proceedings.
- Coordinate with other departments to ensure timely completion of tasks related to litigation deadlines.
2. Document preparation and management:
- Draft proofread and edit legal documents correspondence and court filings.
- Organize and maintain electronic and physical filing systems for legal documents.
3. Client communication:
- Serve as a point of contact for clients managing inquiries and scheduling appointments.
- Communicate professionally with clients regarding case updates and information requests.
4. Court filings and submissions:
- Prepare and file legal documents with courts ensuring compliance with filing requirements.
- Track the status of court submissions and update attorneys on any developments
5. Meeting coordination:
- Coordinate and schedule internal and external meetings including hearings depositions and client consultations.
- Prepare meeting materials and ensure necessary resources are available.
6. Record keeping:
- Maintain accurate and uptodate records of case developments court decisions and attorney billable hours.
- Assist in the preparation of legal reports and summaries as required.
7. Billing support:
- Assist in the preparation of client invoices ensuring accuracy and adherence to billing guidelines.
- Collaborate with the finance department to resolve billingrelated inquiries.
8. Travel arrangements:
- Coordinate travel arrangements for attorneys attending outoftown hearings depositions or conferences.
- Prepare travel itineraries and handle related logistics.
9. Administrative support:
- Provide general administrative support to attorneys including photocopying scanning and faxing documents.
- Manage and order office supplies for the litigation department.
Qualifications:
- Minimum of a high school diploma; additional certifications or coursework in legal administration is a plus.
- Proven experience as an administrative secretary or similar role preferably in a law firm or legal department.
- Familiarity with legal terminology court procedures and document formatting.
- Proficiency in MS Office Suite and legal case management software.
Skills and competencies:
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Attention to detail and accuracy in document preparation.
- Ability to handle confidential information with discretion.
- Adaptability to a fastpaced and dynamic legal environment
Application
Interested and qualified applicants should send CVs to
I. A degree in Library Studies II. Research and memorization skills. III. English, math and computer skills. IV. Attention to detail.
Employment Type
Full Time
Key Skills
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