The Department of Epidemiology is seeking aSr Administrative Coordinatorto serve as the administrative support for Chair and Vice Chairs of the Department of Epidemiology in the Johns Hopkins Bloomberg School of Public

This position will function in four major areas as Administrative Coordination (50%), Communication Specialist (25%), as Project/Event Assistant (15%), and as a Data Assistant (10%). The candidate should have strong organizational skills and technology background in or aptitude to quickly learn project management and web software, Microsoft, MS Teams, Qualtrics, and

This will be a fast-paced, multi-tasking and visible The position is expected to maintain a high degree of professionalism and trust on the telephone, in person, via electronic communication, and must be able to prioritize and multitask based on changing needs and Inter- and intra-office communication and teamwork skills are This position will perform duties of a sensitive and highly detailed, technical nature, exercising administrative judgment and maintaining responsibility for quality of service and In addition, will act as front-office contact; greet visitors (including departmental faculty, staff, and students as well as outside visitors; answer incoming phone calls and triage them to other offices in Department/School as appropriate; respond to requests by faculty, staff, and students; interact with and respond to requests of faculty, staff and students, including in acute and crisis

Extensive internal and external interaction with faculty, staff, and students in the Department as well as other guests through phone, e-mail, other written correspondence, and face-to-face

Specific Duties & Responsibilities

Administrative Coordination

• Organize and manage meetings and special events for the Chair and Vice
  
• Manage multiple events and
  
• Track attend dance and follow up with
  

• Assure that meeting logistics are
  
• Resolve scheduling
  
• Take accurate meeting
  
• Proofread, edit, and track
  
• Maintain confidentiality of
  
• Track follow-up of action
  
• Manage calendars of the Chair and Vice Chairs as requested (requires familiarity with Microsoft Office applications including Outlook calendar and email, ability to coordinate Doodle Polls for meetings, and familiarity with Zoom).
  
• Provide administrative support for several committees within the department including Appointments and Promotions and the Faculty Executive
  

Communications Specialist

• Draft internal and external emails and support letters as
  
• Draft and format reports and PowerPoint
  
• Play a role in faculty
  

Project/Event Specialist

• Work independently on several projects including coordinating special and ad-hoc
  
• Disseminate materials related to funding
  
• Plan departmental activities including dinners for faculty candidates, doctoral student visiting days, and other departmental
  
• Develop and disseminate
  
• Track
  
• Organize other activities related to events (speakers, catering, ).
  

Data Assistant

• Assist with maintaining a departmental database of faculty and student information including routine updating of information (, on a monthly basis), and running of reports on a regular and an ad-hoc
  

• Strong written and oral communication ;
  
• Demonstrated ability to effectively work on teams with people from diverse
  
• Must be highly
  
• Advanced working knowledge of all Microsoft Office Suite software packages, including
  

• High School Diploma or graduation
  
• Five years progressively responsible administrative
  
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency
  

• Strong communications background with both oral and written skills
  

• High School Diploma or graduation
  
• Five years progressively responsible administrative
  
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency
  

• Strong communications background with both oral and written skills