Administrative Assis....
Administrative Assistant
Posted on :
03-04-2024
Employer Active
1 Vacancy
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Job Description
Req ID : 2684190
Our client PHL Capital Corp. (PHL) located in Surrey British Columbia is one of British Columbia s top providers of real estate focused investments and credit products. Are you ready to join a selfmotivated team at the forefront of innovation PHL is a company that is growing at a significant pace and is on the lookout for talented individuals to fill multiple key roles in administration marketing and lending. As PHL continues to enlarge their operations they are seeking passionate professionals who are eager to contribute to their success story. If youre ready to thrive in a fastpaced environment and make a meaningful impact we want to hear from you!
PHL s success is built on strong relationships risk management and core values of trust professionalism and exceptional service. They have a great reputation for continually providing knowledge experience and value to everyone they represent. With PHL you will find the opportunity to work with a talented dedicated and fun group of people who are committed to supporting one another and providing highquality products to their clients.
They are currently looking to add an Administrative Assistant to their team. As the successful candidate you will be responsible for all aspects of office coordination and administration ensuring that the company functions seamlessly all because this is second nature for you. You are someone who can easily balance professionalism and fun within the office as you will be the first point of contact for both clients and team members providing general information and support with questions or concerns. Your positive disposition and pride in a job well done is undeniable. You will have excellent customer service skills both in person and on the phone as well as an ability to multitask and adapt to everchanging situations. PHL is known for having a positive respectful and collaborative work environment and they look forward to onboarding a new team member!
Responsibilities will include:
Requirements:
This is a fulltime office position (Monday to Friday 9:005:00pm) that is accompanied by an excellent total compensation package. The base salary range for this position is $50000 to $60000 per annum based on experience with full benefits as a part of the competitive total rewards package. If you re a positive individual with a cando attitude looking to join a dynamic team with growth potential please submit your cover letter and resume and tell us why you are right for this role.
We look forward to hearing from you and getting the conversation going.
PHL s success is built on strong relationships risk management and core values of trust professionalism and exceptional service. They have a great reputation for continually providing knowledge experience and value to everyone they represent. With PHL you will find the opportunity to work with a talented dedicated and fun group of people who are committed to supporting one another and providing highquality products to their clients.
They are currently looking to add an Administrative Assistant to their team. As the successful candidate you will be responsible for all aspects of office coordination and administration ensuring that the company functions seamlessly all because this is second nature for you. You are someone who can easily balance professionalism and fun within the office as you will be the first point of contact for both clients and team members providing general information and support with questions or concerns. Your positive disposition and pride in a job well done is undeniable. You will have excellent customer service skills both in person and on the phone as well as an ability to multitask and adapt to everchanging situations. PHL is known for having a positive respectful and collaborative work environment and they look forward to onboarding a new team member!
Responsibilities will include:
- Greets customers both in person and on the phone in a professional and friendly manner;
- Takes notes and messages accurately transfers calls to the appropriate team member and ensures proper follow up;
- Ensures reception area and common areas remain clean and tidy;
- Fields general emails and routing them to the appropriate team member;
- Manages office correspondence such as mail general email inbox and filing hard copy and electronic documents all while ensuring accurate and complete records management;
- Administers and manages inbound and outbound packages including tracking and follow up;
- Maintains communication with Benchmark (parking general maintenance);
- Completes bank deposit runs as required;
- Assists in gathering invoices for payment processing;
- Monitors office and kitchen supply inventory levels; placing orders as required; and arranging for servicing of office equipment when needed;
- Manages the arrangement of lunch and refreshments for team meetings;
- Coordinates the provision of technical support services as required;
- Supports the workflow of the business by organizing schedules arranging appointments and overseeing client communications;
- Assists in coordinating travel arrangements (hotels flights etc.);
- Assists with coordination of onboarding of new team members
- Coordinates the arrangement of gifts for team members and clients;
- Assists the team and leaders with additional administrative tasks providing support as needed.
Requirements:
- Minimum of 2 years experience working in an administrative capacity;
- A degree diploma or certificate in a related field would be considered an asset;
- Excellent customer or client service experience with strong verbal and written communication skills;
- Proficient with multiline phone systems and able to manage a high volume of calls;
- Ability to develop strong business relationships with coworkers and clients;
- Excellent interpersonal skills and the ability to collaborate with team members and assist with their ongoing needs;
- Ability to troubleshoot and work with different office technology and equipment;
- Professional and ethical demeanour in person and on the phone;
- Extensive experience using MS Office programs (Excel Word Outlook) and experience using Adobe;
- Computer literacy able to learn and adapt to new programs;
- Ability to work effectively both independently and as part of a team;
- Ability to work on tight deadlines with a demonstrated ability to problem solve and adjust to changing timelines;
- Strong organizational and planning skills with the ability to prioritize and work on several projects at once;
- Ability to maintain a highquality work with a strong attention to detail;
- Valid and unrestricted Class 5 BC Drivers License is required;
- Previous light bookkeeping (AP/AR) experience is considered an asset.
This is a fulltime office position (Monday to Friday 9:005:00pm) that is accompanied by an excellent total compensation package. The base salary range for this position is $50000 to $60000 per annum based on experience with full benefits as a part of the competitive total rewards package. If you re a positive individual with a cando attitude looking to join a dynamic team with growth potential please submit your cover letter and resume and tell us why you are right for this role.
We look forward to hearing from you and getting the conversation going.
Employment Type
Full Time
Key Skills
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