Administrative Assistant II - Climate Action
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Job Description
About the position
The main objective is to support the administrative assistant team within the Lever 3 Global Support Team (L3GST). Additionally assist with administrative and logistics tasks collaborating closely with the center s supporting offices and the Alliance BioversityCIAT.
The position will be based in the operations center of the Americas located in the Campus of Palmira Colombia.
Responsibilities
- Provide support in managing administrative and logistical procedures for specific project units that administer funds through the Alliance BioversityCIAT.
- Facilitate travelrelated tasks including arranging flight options ticketing trip monitoring (ensuring timely departures/arrivals processing advances securing insurance visas and attending to urgent matters) as well as overseeing the legalization and reimbursement of expenses.
- Bring support in processing expense reimbursements by managing invoices securing payment authorizations and overseeing collection accounts.
- Support analysts in fulfilling procurement requests such as acquiring office supplies event materials business cards and more.
- Collaborate with analysts to provide necessary information for the planning execution and monitoring of travel budgets events services and contracts for project units.
- Assist in the collection and correct registration in SharePoint of required documentation requested by the analyst regarding the donor rules concerning the use of funds for services trips events and consultancies.
- Assist with general tasks and requirements within the department.
Requirements
Qualifications and requirements
- Technical/technological or bachelor s degree (recently graduated) in Business Administration Finance Accounting or related fields.
- Experience in procedures administrative support and attending public.
- Experience in similar positions.
- Advanced skills in Excel.
- Intermediate level of English (oral writing and comprehension skills).
Competences
- Demonstrated ability to work effectively as part of a team with people in a multicultural and multidisciplinary environment including external stakeholders.
- Ability to provide a high level of service under pressure.
- Problemsolving.
Benefits
Terms of employment
This is a national recruited position placed at a BG05 on a scale of 14 levels with level 14 being the highest.
This is a Colombian national search and will be managed through a fixedterm contract of a one (1) year period subject to a probation period according to the local legislation and is renewable depending on performance and availability of resources. The Alliance BioversityCIAT offers a multicultural collegial research environment with competitive salaries and excellent benefits. We are an equal opportunity employer and strive for gender diversity and inclusion in our staff without regard to race color religion gender gender identity sexual orientation national origin ethnicity age disability marital status or any other characteristic.
Applications
Applicants are invited to send a detailed curriculum vitae including names and addresses of three referees knowledgeable about the candidate s professional qualifications and work experience. All correspondence should be addressed to the Human Resources Office at (M.chavarriaga@cgiar.org) and should indicate Application: Assistant II Climate Action.
Closing date for applications: January 27th 2024
Qualifications and requirements - Technical/technological or bachelor s degree (recently graduated) in Business Administration, Finance, Accounting, or related fields. - Experience in procedures, administrative support, and attending public. - Experience in similar positions. - Advanced skills in Excel. - Intermediate level of English (oral, writing, and comprehension skills). Competences - Demonstrated ability to work effectively as part of a team with people in a multicultural and multidisciplinary environment, including external stakeholders. - Ability to provide a high level of service under pressure. - Problem-solving.
Employment Type
Full Time
