Admin Assistant

Overview

Key Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements and accommodations
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Perform administrative tasks including data entry copying and scanning
• Assist with organizing company events and special projects
• Assist in resolving any administrative problems
• Assist in the preparation and organization of documents

Required Qualifications

• Proven experience as an administrative assistant or relevant role
• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel and MS PowerPoint in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problemsolving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multitask
• High School diploma; additional qualification as an Administrative assistant or Secretary will be a plus
• Strong customer service and relationship management skills
• Ability to work with minimal supervision
• Professional discretion and the ability to handle confidential information
• Ability to remain composed under pressure
• Ability to operate standard office equipment
• Knowledge of office management systems and procedures
• Outstanding organizational and time management skills

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