Accounts Payable Specialist - Law Firm

Opportunity: The primary role entails overseeing the firms Accounts Payable function alongside adhoc analysis and special projects. We seek a motivated team player with prior experience in accounts payable accounting systems and online banking.

Company Description: Located in Roseland NJ theyre focused on NJ serving both governmental and private sector clients. The firm practices in the areas of public finance redevelopment land use litigation alternative dispute resolution restructuring and bankruptcy among others. Founded in 1971 the firm brings a unique ability to bridge both public and private sectors. They are committed to fostering maintaining and expanding a diverse and inclusive workplace.

Responsibilities:

• Manage and oversee accounts payable function for MS&B ensuring timely processing and coordination of vendor bills.
• Ensure approvals are obtained and payments align with contract terms.
• Coordinate check signatures and deliveries.
• Maintain vendor accounts including setups and address changes.
• Manage timely payment of bank cards and collect necessary documentation.
• Process monthly attorney expense reports accurately matching expenses to supporting documentation and coding.
• Organize and maintain accounts payable files utilizing both hardcopy and electronic filing systems.
• Process cost allocations including WestLaw Pacer and postage charges.
• Prepare positive pay files and resolve banking issues when necessary.
• Maintain banking processes including outgoing wire/ACH transfers and cash balance monitoring.
• Respond to inquiries from vendors attorneys and support staff promptly and professionally.
• Ensure AP subledger is uptodate and resolve staledated transactions promptly.
• Address staledated outstanding checks sourced from bank reconciliations and investigate open items coordinating with colleagues and attorneys as needed.
• Void and reissue checks promptly as required.
• Oversee petty cash vouchering and reconciliation.
• Participate in yearend financial reporting processes as required.
• Ensure W9s are obtained where applicable and oversee yearend 1099Misc/NEC efforts.
• Oversee departmental retrieval and destruction of storage files.

Qualifications:

• Experience with cash application/disbursement and online banking.
• At least 2 years experience doing accounts payable at a law firm.
• Strong followthrough and problemsolving skills with a commitment to timely resolution.
• Proficiency in professional accounting software (SurePoint preferred) and ability to journalize adjustments.
• Adaptability and flexibility in managing tasks.
• Aptitude and willingness to process monthly allocations including emergency checks.
• Knowledge of GL codes and willingness to assist during audits.
• Familiarity with NetDocs and iTimekeep systems preferred.
• Excellent computer skills including intermediate proficiency in MS Excel and Word.
• Ability to create pivot tables and use Excel functions for reporting.
• Exceptional attention to detail and communication skills.
• Strong multitasking and time management abilities.
• Advanced organizational skills capable of working well under pressure.
• Discretion in handling proprietary data.
• Selfstarter mentality with the ability to work independently.
• Team player with a problemsolving attitude.

Education: Bachelor or Associate degree preferred. Candidate with relevant equivalent work experience will be considered.