Accounts Payable Administrator

Level:

Individual Contributor

Employment Type:

Fulltime

Temporary (12 month contract)

Job Function:

Finance

Industry:

Industrial Air Quality

Oil & Energy

Who We Are:

AAF International is a global leader in the design and manufacture of Air Filtration Systems Acoustic Systems and associated products and services. We are part of a global powerhouse that uses Filtration to transform the world.

We invest in our people and our people invest in our customers and communities. This mutual commitment is a foundation for our growth. So is an inclusive culture that encourages everyone to come to work as their whole selves and come together as a team that welcomes unique ideas perspectives and backgrounds.

Were not just innovating on the outside. Were innovating on the inside to unlock peoples unlimited potential and bring out the diverse and ground breaking ideas that will help us solve todays most pressing challenges.

We offer more than a pay check. AAF is where youll be heard be valued belong and be able to make your mark.

Our Company Values:
We endeavour to create a work environment that reflects the culture of the company and we encourage every member of our staff to embrace our commitment to be:

• Professional
• Quality Driven
• Goal Orientated
• Customer Focused
• Continuously Improving
• Flexible
• Open & Integrated

Position Summary:

We are currently recruiting for an Accounts Payable Administrator to join our existing Finance team on a temporary basis within our Power & Industrial (P&I) division in Cramlington Northumberland. The successful candidate will perform various accounting duties of moderate complexity including but not limited to data entry processing vouchers and invoices compiling segments of monthly closing annual reports paying vendors reconciling statements etc.

Position Responsibilities:

• To ensure the timely processing of vendor invoices ensuring they are coded accurately in accordance with established accounting systems and HMRC regulations around VAT and the Construction Industry Scheme (CIS).
• To strengthen relationships with vendors by ensuring account statements are reconciled regularly and by resolving invoicing discrepancies either individually or identifying the individual within AAF Limited who can resolve the query.
• To help maintain and verify banking account details held within the ERP system for vendors to ensure accuracy of payments.
• Prepare weekly payment runs and set up payments with relevant supporting documentation to allow timely payment of balances due.
• Review and maintain the AP ledger for old balances negative balances balances to be prepaid or anything that appears unusual and report to finance management.

*Duties will vary due to the nature of the environment (above is a guide and not a comprehensive list of responsibilities)

Person Specification:

Education Qualifications and Affiliations

Essential:

• Level 3 qualification or equivalent.

Desirable:

• Relevant certification (CIMA ACCA ACA AAT)

*Completed qualifications from an accredited institution may be substituted for experience on a year for year basis.

Experience

Essential

• Demonstrable experience directly related to the duties and responsibilities specified.
• Previous experience within an accounting function.
• Comfortable working on a number of projects simultaneously.
• Knowledge of accounting terms and concepts.
• Understanding of finance principles.
• Awareness of the concepts of business strategy and methodology.
• Computer literate and able to learn a wide range of software packages with a focus on Microsoft Excel.

Desirable

• Previous experience of working in a manufacturing/engineering company.
• Knowledge and experience of working with an ERP (preferably Microsoft AX or SAP)

Licenses or Certifications

Essential

• Eligible to work in the UK.

Desirable

• Full valid passport.
• Full driving license.

Skills

Essential

• Health safety and environmentally conscious.
• Flexible approach to working ability to actively manage changing priorities.
• An ability to work to strict deadlines while maintaining a high level of accuracy.
• Excellent attitude focused towards getting a job done quickly and to the highest possible standard.
• Ability to develop and maintain relationships.
• High level of English communication skills including face to face telephone and written.
• Excellent attention to detail and ability to work in an organised manner.
• Continuous improvement mentality and receptive to change.
• Excellent interpersonal skills.
• Good MS Office skills.

Desirable

• Multilingual a positive advantage. (Notably French and Spanish)

Whats on Offer:

An opportunity to join an already established and successful international business with a competitive salary.

Benefits package includes:

• We know that having a work life balance is important so we offer our colleagues flexible working opportunities in line with the needs of their role.
• Take a break with 25 days holiday (5 weeks) bank holidays per annum.
• Pension scheme. A fantastic way to save for your retirement and benefit from employer contributions we match up to 7%.
• Death in service benefit which provides a lump sum payment equal to 3 times your annual salary.
• Company sick pay scheme.
• The opportunity for international travel.
• Career progression and Learning & Development with access to our 24/7 LMS.
• Perks and savings such as online cashback instore and online vouchers and discounts via our scheme.
• Employee wellbeing programme Free advice offering financial wellbeing and relationship support 24 hours a day 365 days a year via our online portal.
• Get fit and take advantage of our cycle to work scheme.
• When on site free parking is available.
• Receive free annual flu jabs.
• Stand out with our employee recognition schemes.
• Be part of a company who cares about our communities the environment and being a better business and join our zero by thirty pledge.

Applications:

All applicationsmust be submitted in English.