Accounting Payroll Assistant

• Position Overview: The Accountant/Office Assistant will provide accounting payroll job cost support project management support and other administrative support as needed.
• Characteristics: Detail Oriented Friendly organized cooperative helpful courteous and patient team player.
• Skills: Computer and Accounting Skills required Prior Payroll administration and accounting software experience helpful.
• Position will use Microsoft Office; Adobe HH2 Procore and Timberline/ Sage 300 in this position.

Accounting/Payroll Duties/ Assist accounting functions including:

• Processing monthly subcontractor/suppliers invoices for Project Managers approval.
• Accounts Payable posting invoices; checks; ACH; auto payments etc.
• Collate small bill invoices and checks. File all paid invoices.
• Verifying lien waivers for accuracy & signatures making sure certificates of insurance are up to date signed contract received etc.
• Track lien waivers received in Sage & file scanned images in electronic job folder.
• Create and maintain traditional job files includes filing lien waivers checks/paid pay applications.
• Updating Certificates of Insurance and W9 information in the Master Vendor file. Scan & electronic file.
• Working with Job Costing
• Payroll Processing every two weeks utilizing HH2 and Sage Payroll Module.
• Payroll Tax and 401K Payments.
• Reconciling bank statements.
• Deposit receipts; cash management

Administrative/Office Support:

• Greeting and assisting visitors.
• Copier/Printer Maintenance with paper and toner as needed.
• Conference room setup
• Order office supplies
• Manage the phone system including updating the directory and routing calls.
• Manage incoming and outgoing mail. Package and send all overnight parcels and same day deliveries.