Executive Assistant I

Pay Range

Major Responsibilities:

• Provides executive-level administrative support including complex calendar management travel event coordination and project support.
• Manages travel arrangements and expense reporting on executives behalf.
• Organizes all aspects of meetings events and travel including (but not limited to) agenda preparation site selection and document development.
• Greets/meets with high-level visitors representing the executive leader and serving as their liaison for organizational initiatives.
• Initiates communications with other leaders as they relate to operational strategic and substantive matters. Addresses administrative/operational inquiries resolves problems and prioritizes needs using in-depth knowledge of policies and procedures.
• Develops complex documents and correspondence independently or with executive input.
• Prepares special reports independently conducting needed research and compiling analyzing and summarizing information. May present this material/information to others.
• Establishes and maintains filing systems and confidential records. Operates and maintains office equipment; may order supplies as needed.
• Assists with departmental budget administration.
• Opens reads and prioritizes mail composing and initiating return correspondence on behalf of the executive as appropriate.
• Serves as a resource for other administrative staff answering questions and providing training.

Licensure Registration and/or Certification Required:

• None

Education Required:

• High School Graduate

Experience Required:

• Typically requires 4 years in an administrative assistant position; 2 years executive-level experience preferred.

Knowledge Skills & Abilities Required:

• Advanced time management and prioritization.
• High degree of confidentiality and discretion.
• Independent problem-solver and demonstrated ability to take initiative.
• Strong written and verbal communication skills. Demonstrated ability to tactfully and effectively communicate with various individuals including highly visible customers/leaders.
• Advanced proficiency in Microsoft Office (Excel PowerPoint Word).
• Ability to create and compile complex documents and presentations.
• Organizational ability and attention to detail.
• Effective presentation skills.

Physical Requirements and Working Conditions:

• Normal office environment; occasional lifting up to 20 lbs.
• Prolonged periods of sitting standing and keyboard use.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our CommitmenttoYou:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs competitive compensation generous retirement offerings programs that invest in your career development and so much more so you can live fully at and away from work including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications skills relevant experience and/or training

• Premium pay such as shift on call and more based on a teammates job

• Incentive pay for select positions

• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs

• Health and welfare benefits such as medical dental vision life andShort- and Long-Term Disability

• Flexible Spending Accounts for eligible health care and dependent care expenses

• Family benefits such as adoption assistance and paid parental leave

• Defined contribution retirement plans with employer match and other financial wellness programs

• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g. full-time part-time per diem temporary etc.); please ask a Recruiter for more information during an interview.