Operations Manager & Executive Assistant

At Apheris we are building the future of how AI is applied in pharmaceutical R&D.

We enable leading pharmaceutical teams to discover and develop drugs faster. We host the industrys largest federated data networks for drug discovery AI spanning co-folding ADMET and antibody developability.

Across these networks models are trained on proprietary industry datasets to achieve higher performance and broader applicability while keeping data control and IP protected. We deliver these superior models through drug discovery applications that enable teams to run them at scale further customize them and integrate them into existing R&D workflows.

• AI Structural Biology (AISB) Network:Ninetop-20pharma companies collaborate in the field of co-folding structure-based binding affinitypredictionsand antibody design.
• ADMET Network:Fivetop-50pharma andbiotechscollaborate to improve small-molecule property prediction and expand to further drug modalities (e.g. PROTACs).
• Antibody Developability Network:Pharma partners collaborate to federate historical and purpose-built antibodydevelopabilitydatasets for secure ML training without data leaving each partners environment.

Operations Management (70%)

• Support talent operations and employee experience topics contributing to a strong employee journey from onboarding onwards collaborating with our people lead
• Plan and execute Office Days primarily in Berlin as well as virtual and in-person company events investor meetings and customer or partner gatherings such as meetups alongside conferences
• Own general office and admin topics including the relationship with our co-working space office supplies incoming mail supplier communication and company merch
• Support employees with travel bookings and relatedlogistics
• Coordinate with vendors and suppliers manage relationships and ensure smooth delivery of services
• Maintain electronic and paper records ensuring information and documents are organized filed correctly and easily accessible
• Support the rollout and maintenance of company-wide operational processes and policies and help the team follow them
• Proactivelyidentifyand implement improvements to day-to-day operations

Executive Assistant to the CEO (30%)

• Act as reliable point of contact and ensure that the CEOs time is protected & used effectively collaborating with the Chief of Staff on prioritization as needed
• Organize & coordinate appointmentsmeetings &business travelacross time zoneswhile ensuringseamless day-to-day support
• Support prioritization & coordination ofincomingrequestsin alignment with internal & external stakeholders handling correspondence where appropriate
• Support the Leadership Team with logistics when needed

• Several years of experience in an Executive Assistant office management operations or similar role including experience supporting C-level executives
• Strong organizational and time-management skills with the ability to manage multiple priorities reliably
• Excellent communication skills and a professional dependable working style with people at all levels
• A high degree of discretion and sound judgment when handling sensitive or confidential information
• Willingness and ability to be in Berlin for the full duration of our Office Days weeks which take place three times per year for one full working week each
• Confidence working independently in a remote-first environment
• Flexibility and comfortoperatingwith limited guidance in a fast-moving environment
• Proficiencyin using AI tools to improve productivity and curiosity to keep exploring better ways of working
• A proactive mindset with a habit of questioning the status quo andidentifyingpractical improvements
• Fluent English spoken and written. German language skills are aplus butnot.

• Familiarity with co-working or office space management
• Experience working in a startup or scale-up environment

• Industry-competitive compensation including early-stage virtual share options
• Remote-first working work where you work best whether from home or a co-working space near you
• Great suite of benefits including a wellbeing budget mental health benefits a work-from-home budget a co-working stipend and a learning and development budget
• Generous holiday allowance
• Office Days at our Berlin HQ or a different European location (3x a year)
• A fun diverse team of mission-driven individuals with experience across leading organizations and a drive to see AI and ML used for good