Data Compliance Executive

ABOUT US

Elevate is an award-winning global event staffing agency that connects people with brands. We lead the industry by enriching brand-consumer relationships through positive human connections. Were award-winning and a global leader in creating high-impact experiences using innovation and the highly competitive world of experiential staffing Elevate stands head and shoulders above other agencies and are the only truly global events staffing agency with offices in London Paris Berlin and Los Angeles. We partner with some of the biggest brands and agencies around the world including Jack Morton Havas Meta Jägermeister and Boots Walgreens Alliance.

Our priority as a business is to help brands understand more about their consumers by collecting intelligence and insight for all the contacts we make. Elevate runs Impact an industry-leading and data-driven reporting tool that enables marketers to evaluate the effectiveness of staff face-to-face engagement in real-time. This provides live insights into consumer engagement and is underpinned by data produced by over 250 individual data points.

Our Mission

• To attract the best staff through training opportunities and reward
• To build long standing partnerships with clients through expertise commitment and success
• To create a positive voice in our industry through thought leadership sector representation and challenging the status quo

ELEVATING PEOPLE

As a people agency we believe the personality and authenticity of our people sets us apart we live and breath our People-People Company Value. We have a big focus on Inclusion Equality and Diversity at Elevate we celebrate and invite applications from all cultures and backgrounds. We treat all candidates equally and believe in hiring the best person for the job we value the diversity of cultures perspectives skills and experiences within our team.

We absolutely welcome any application from anyone with a disability and ask you to indicate if you require any adjustments during the interview or application process so we can support you.

THE ROLE

Working on an exciting Global project with a world famous brand we are the exclusive staffing partner working with this brand at one of the most prestigious sporting events globally!

The Data Compliance Executive role will have the below responsibilities working to successfully deliver all compliance requirements within this high profile and exciting project. The role requires the candidate to manage all areas of compliance for event data and system updates and the support of additional Elevate owned requirements and materials. This role will be oversee and support the data requirements and to manage all stakeholders to ensure that all staff (including our partner agency staff) have been uploaded to the client systems to ensure accreditation is completed accurately.

This role is a full-time permanent position and works within our current hybrid working structure where you will be expected to be present within our office in London at a minimum 3 days per week if London based. There may be some occasional travel required with this position so you must only apply if you are comfortable with some international travel. The candidate will ideally work to a Tuesday to Saturday working week; however your days may need to fluctuate during the weeks when we have a live activity to include some full weekends throughout the year so you can best support the team.

ROLES & RESPONSIBILITIES

• Act as a point of contact for global partners communicating accreditation requirements and ensuring full understanding of project expectations
• Set up and manage shared drive folders for each partner maintaining organised documentation and access for all relevant stakeholders
• Manage and maintain staff data workflows including:
  • Uploading and reviewing staff worksheets daily
• Inputting and validating staff details within the accreditation portal (Rosterfy)
• Ensuring all information is accurate complete and compliant with client requirements
• Collect review and approve supporting documentation ensuring all materials meet strict accreditation standards
• Create and manage staff rotas based on client schedules ensuring alignment between:
  • Partner-submitted information
• Portal data
• Accreditation requirements
• Conduct regular cross-checks between staff worksheets rotas and portal data to ensure:
  • Accuracy and consistency of names
• No duplicates or discrepancies
• Correct staffing allocation across the event
• Identify and resolve discrepancies by liaising directly with partners in a timely manner
• Manage strict accreditation deadlines ensuring all staff data is submitted accurately and on time to guarantee event access
• Review and validate final accreditation lists provided by the client ensuring all approved staff are included
• Oversee additional accreditation processes (e.g. pre-event passes) adapting to varying requirements formats and deadlines across events
• Facilitate clear communication between partners and clients to ensure all pre-event accreditation is completed accurately
• Distribute client-provided training materials to partners ensuring teams are informed and prepared ahead of events
• Maintain ongoing communication with global partners providing regular updates on accreditation progress and requirements
• Track and manage key deadlines requirements and variations across all events throughout the year
• Document processes requirements and learnings to support continuous improvement and future event planning
• Support process implementation continuous improvement and procedural updates
• Ensure 100% compliance across all accreditation elements in line with client KPIs and expectations
• Maintain internal systems and databases ensuring all jobs are correctly set up and managed
• Contribute to reporting quality control and overall delivery standards

REQUIREMENTS SKILLS & EXPERIENCE

Excellent attention to detail
Data driven and proficient using spreadsheets
Strong communication skills
Experience partnering with external agencies in multiple markets
Comfortable with some International travel
Interest in sport would be a bonus
Flexibility in working days during live activities to best support the team

SALARY AND BENEFITS

This role offers a salary between 28000 - 35000 per annum depending on experience.

Elevate also has a fantastic benefits package which is regularly reviewed and updated. Our benefits cover health and wellbeing work environment and culture development and financial support. Some of our benefits include:
Private healthcare
Annual bonus opportunity
Class pass subscription
Contribution to fitness kit
Flexible working opportunities hybrid working with 3 days per week in the office
Contributions to your home office environment
Summer and winter company parties
A very competitive holiday allowance
Charity and volunteering days
A mentoring programme
Access to therapy and mental health first aiders
Financial advice
Pension scheme
Perkbox access

Job description is not all inclusive. Elevate reserves the right to amend this job description at any time.

Please apply ASAP if you are interested in working at this fun fast-paced office and if you have the relevant experience.