Executive Assistant

Executive Assistant & Client Experience Coordinator

Location: Minneapolis MN
Schedule: Full-Time Hybrid Flexibility
Compensation: $25/hour

About the Opportunity

A growing luxury residential construction and lifestyle brand in the Minneapolis market is seeking an Executive Assistant & Client Experience Coordinator to support a highly entrepreneurial founder and fast-moving team.

This is not a traditional administrative role. The right person will become a true operational partner to a visionary founder involved in luxury custom home building podcasting networking events brand partnerships and entrepreneurial communities across the country.

Known for luxury custom homes and a highly personalized client experience the company places a strong emphasis on relationships communication and thoughtful design. As the business continues to grow they are looking for someone who can bring structure organization and follow-through to an energetic idea-driven environment.

This is an excellent opportunity for someone who thrives in fast-paced settings enjoys wearing multiple hats and wants to play a meaningful role inside a creative relationship-focused company.

What Youll Be Doing

Executive & Operational Support

• Manage calendars scheduling and day-to-day coordination for the founder

• Organize inboxes prioritize communication and help ensure important follow-ups never fall through the cracks

• Prepare weekly priority lists reminders and meeting materials

• Track tasks conversations and action items across multiple projects and businesses

• Coordinate travel logistics vendor communication and miscellaneous operational support

• Help create organization around an idea-rich founder with multiple initiatives happening simultaneously

• Assist with CRM management pipeline follow-up and relationship tracking

Client Experience & Brand Support

• Help oversee the client journey from onboarding through post-project follow-up

• Coordinate meetings dinners events gifts and thoughtful client touchpoints

• Assist with reviews referrals and client retention initiatives

• Support podcast logistics networking events and community initiatives

• Build repeatable systems and workflows that improve communication and overall client experience

• Help maintain a polished hospitality-driven brand experience across all interactions

What Theyre Looking For

Experience

• 3 years supporting an executive founder business owner or senior leader

• Experience in luxury service industries hospitality events marketing real estate architecture construction or client-facing environments is highly preferred

• Backgrounds that blend organization communication and relationship management tend to do especially well in this role

Personality & Work Style

• Highly organized and naturally proactive

• Comfortable working with a fast-paced high-energy personality

• Able to pivot quickly while still keeping projects and priorities on track

• Strong communicator with excellent written and verbal skills

• Confident enough to provide structure push back when needed and help prioritize effectively

• Emotionally intelligent adaptable and professional

• Excited by variety no two days will look exactly the same

Technical Skills

• Comfortable using CRMs project management tools Google Workspace and collaborative software

• Experience with workflow systems automations or process-building is a major plus

• Canva event coordination or marketing support experience is helpful but not required

Why This Role Stands Out

This company offers a unique combination of luxury residential construction entrepreneurial energy creative branding and relationship-driven business development. The founder is highly respected within the industry and continues to expand both the construction and community-building sides of the business.

The right person will have the opportunity to:

• Work directly alongside a visionary founder

• Help shape systems and operations as the company grows

• Be involved in high-level client experiences and industry events

• Gain exposure to both construction and entrepreneurial brand-building

• Step into a role with real ownership and long-term growth potential

Additional Details

• Hybrid flexibility available after onboarding

• In-office collaboration expected 2-3 days per week

• Timing for hire is flexible with an anticipated summer start date