Project Management Support Specialist

Project Management Support Specialist

ATI is seeking a highly motivated qualified and experienced Project Management Support Specialist. Position will support project administration on a facility management services contract at a new federal facility located in Springfield Virginia. This role involves working in secure environments in support of mission-critical operations.

Great Pay and Benefits for a Knowledge Management Specialist:

• Competitive salary of $70000 - $90000/year depending on experience;
• 11 annual paid holidays and minimum 10 days of paid time off.
• Employee and family medical dental vision and prescription insurance with 75% of the premiums paid by the company;
• Employer paid short-term and long-term disability and life insurance.
• 401(k) plan immediately vesting with 4% employer match; and
• Professional development assistance including memberships professional licenses and tuition reimbursements.

Duties and Responsibilities

Duties may include but not be limited to the following:

1. Project Administration & Coordination

• Provide daytoday administrative support to the Facility Manager and Project team.
• Coordinate project meetings prepare agendas take minutes and track action items.
• Maintain project calendars schedule inspections site visits and stakeholder meetings.
• Assist with project onboarding tasks such as access requests schedule interviews safety orientations and site access/

2. Document Control & Reporting

• Maintain accurate logs for submittals RFIs change events drawings and technical documents as applicable.
• Ensure documents are distributed tracked and archived according to project requirements.
• Prepare and update weekly and monthly project status reports as needed.
• Ensure that electronic and hardcopy project files are structured and accessible.
• Support CMMS Administrator with the Computerized Maintenance Management Systems (CMMS) and hard copy records library.

3. Facility Management Support

• Assist with permit requests work authorization forms and daily siteactivity tracking.
• Coordinate site access for staff visitors and vendors with site security
• Coordinate and track deliveries equipment tracking and inspection support.
• Help maintain logs of manpower equipment utilization and work progress.
• Support QA/QC activities by collecting field documentation and filing reports.

4. Procurement Invoicing & Budget Support

• Assist with vendor coordination material requisitions and purchase orders.
• Place and track orders for services supplies equipment and materials independently or as instructed.
• Track invoices receipts and contract deliverables to support budget monitoring and coordinate with accounting to ensure timely vendor payments.
• Maintain procurement logs and assist in gathering pricing quotes.

5. Communication & Stakeholder Support

• Serve as a communication bridge between vendors facility owner/occupants and management.
• Draft correspondence notifications and update memos for internal and external stakeholders.
• Support clientfacing activities ensuring professionalism and timely responses.

6. Data Compliance & Recordkeeping

• Maintain accurate records for compliance safety and environmental documentation.
• Assist in preparing audit or inspection materials for regulatory or internal review.
• Track training requirements safety documentation and performance metrics.

Required Qualifications and Experience

• Candidates must be US Citizens
• Must be eligible to obtain and maintain clearance; Candidate must be able to work independently in a secure or sensitive environment;
• Minimum of 2 years of knowledge management experience preferably in support of Federal agencies;
• Bachelors degree in relevant field is preferred but not required;
• Experience with a CMMS (WebTMA Builder) is a plus;
• Proficiency with Microsoft Office Suite (Teams Word Excel Access) is required. Advanced Excel skills preferred;
• Demonstrated attention to detail with a focus on quality control in client deliverables; and
• Strong interpersonal and customer service skills.

Job Type: Full-time

Pay Range: $70000 - $90000/year depending on experience

Location: In person Springfield VA

Working Hours: Normal Work Hours Monday Friday (anticipate 40 per week).

About ATI:

ATI Inc. () is a full-service consulting firm with over 40 years of experience solving complex facility and program management construction and environmental challenges for government and private sector clients. Committed to industry leadership we deliver sustainable innovative and cost-effective solutions that drive results and prioritize client satisfaction. At the same time we foster a dynamic growth-oriented workplace where employees thrive. ATI is committed to operational excellence reliability and the highest standards of services in support of national infrastructure.

This job description is not intended to be all-inclusive. Selected candidate may perform other related duties as assigned to meet the ongoing needs of the organization.

ATI Inc. provides equal employment opportunities to all qualified individuals including protected groups protected veterans and individuals with disabilities. ATI complies with applicable local state and federal laws governing nondiscrimination in employment at each location the Company operates. This policy applies to all terms and conditions of employment including but not limited to: hiring placement promotion termination leaves of absence compensation and training. ATI is an E-Verify Employer in the United States. ATI will provide reasonable accommodation with the application process upon your request as required to comply with applicable laws. If you have a disability and require assistance in this application process please let your recruiter know.

Required Experience:

Senior IC