Executive Assistant & PSP Coordinator

Novartis

Job Location:

Makati City - Philippines

Monthly Salary: Not Disclosed

Posted on: 11 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Description Summary

#LI-Hybrid

The Executive Assistant and PSP coordinator is responsible for providing multifunctional operational and digital administrative support to the Country President & CCFO. As the executive assistant this role shall support in planning coordination and execution of internal and external events and meetings as needed. As the PSP coordinator interacts with all the relevant Local Regional and Global functions to ensure adequate monitoring tracking and review of Patient Support Program (PSP) controls framework.

Job Description

Major accountabilities:

Provide administrative support to the Country President and CCFO

Manage superiors calendars ensuring that all important meetings and events are scheduled ahead of time.
Manage superiors travel requirements ensuring adherence to policies and guidelines
Monitor and ensure that reports required by Global Region Cluster and local IMI organization are submitted on time.
Coordinate and manage logistical support for LT meetings quarterly business review meetings business reviews with above-country stakeholders and country governance meetings.
Ensure accurate minutes of key meetings for example LT meetings and timely and consistent follow-through of action points. Update the minutes and provide copies to the attendees.
Maintain systematic filing of office documents including digital archiving for safekeeping and easy retrieval.
Coordinate and arrange logistics of all official Global/ Region/ Cluster visits to the country as may be required.
Organize meetings in coordination with Superiors
o Prepare venue of meeting including materials for presentation.
o Attend to logistics needed in organizing meetings.

Communication/ Support as Change Agent

Responsible for the preparation and communication for the Country President and CCFO.
Maintain confidentiality of information contained in correspondence and communication.

PSP Coordinator

Responsible for coordinating with all PSP stakeholders to obtain evidence and complete the PSP self-assessment
Responsible for tracking monitoring reporting and follow-up on all PSP CAPAs/ remediation actions by relevant control owners
Performing a periodic review on PSP programs in line with Local/ Regional/ Global reporting requirements
Ensure timely updates and escalations to Country President on the various programs.

Minimum Requirements:

Graduate of any four-year course preferably business degree.
Fluent spoken and written English
Minimum of 5 years experience in providing administrative support to senior leaders.
Above average computer knowledge is adept and can navigate digital technology and tools with ease.
Strong communication and interpersonal skills.
Proficient in Microsoft office Teams and other IT tools essential for documentation and collaboration
Prior project management experience is a bonus.
Enterprise and strategic mindset with strong analytical skills to interpret data and KPIs

Skills Desired

Required Experience:

Job Description Summary#LI-HybridThe Executive Assistant and PSP coordinator is responsible for providing multifunctional operational and digital administrative support to the Country President & CCFO. As the executive assistant this role shall support in planning coordination and execution of inte...