Administrative Officer 1 (PCN 051079)

Welcome to the Department of Education & Early Development

Wed be delighted to have you join our team.

If you envision yourself in this role and are ready to start an exciting career with us apply today!

This position is open to Alaskan Residents only.

Please check out theresidency definitionto determine if you qualify.

What you will be doing:
The positions will provide administrative and financial oversight to the Division of Administrative Services within the Department of Education and Early Development. Focus is on fiscal support budget procurement human resources and facilities. This position serves as the administrative liaison coordinating to ensure efficient and effective administrative operations within the various divisions.

Our organization mission and culture:
DEEDs mission is to provide an excellent education for every student every day. We have a vision that all students can succeed in their education and work shape worthwhile and satisfying lives for themselves exemplify the best value of society and be effective in improving the character and quality of the world about them. For information on DEED please review our website position will help carry out the mission and vision by providing financial administrative support across the entire department enabling staff to provide support to schools district student and families statewide.

The benefits of joining our team:
Our Juneau office is conveniently located in the state office building downtown. The position can be assigned a cubical with ample light and has the option for teleworking after an initial training period with the opportunity for flexible scheduling. The location is centrally located with plenty of parking; nearby restaurants coffee shops.

The working environment you can expect:
The administrative services division is small close-knit team. We value an attitude of service strong collaborative relationships communication and teamwork. We provide cross training and process-based work that assures consistency across the team.

Who we are looking for:
We are interested in candidates who possess some or all of the following position specific competencies:

• Personnel and Human Resources: Knowledge of hiring classification benefits labor relations negotiation and Federal state and local employment regulations.
• Organizational Performance Analysis: Knowledge of the methods techniques and tools used to analyze program organizational and mission performance; includes methods that deliver key performance information (for example comparative trend diagnostic root cause predictive) used to inform decisions actions communications and accountability systems.
• Customer Service:(*) Works with clients and customers (that is any individuals who use or receive the services or products that your work unit produces including the general public individuals who work in the agency other agencies or organizations outside the Government) to assess their needs provide information or assistance resolve their problems or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.

Competency Based Minimum Qualifications Instructions
This job class uses competency based minimum qualifications.Please ensure your application (through work history volunteer experience (duties summary) training education licenses certifications etc.) supports how you have gained the knowledge skills abilities and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Competency Description
The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge skills abilities (KSAs) tasks and behaviors used to describe the competency. They typically list expectations as opposed to specific tasks and are to be used only as parameters and guidelines. A competencys description is not intended to exclusively define every KSA task and behavior needed to successfully meet the competency but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

Please ensure your application (through work history training education licenses certifications etc.) supports/demonstrates you possess the minimum required competencies for the job class.

Minimum Qualifications
Any combination of education and/or experience that provides the applicant with competencies in

• Administration and Management: Knowledge of planning coordination and execution of business functions resource allocation and production.

• Analytical Thinking/Problem Solving: uses a logical systematic sequential approach to address problems or opportunities or manage a situation by drawing on ones knowledge and experience base and calling on other references and resources as necessary.

• Financial Management: Prepares justifies and/or administers the budget for program areas; plans administers and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.

• Oral and Written Communication: Expresses information (for example ideas or facts) to individuals or groups effectively taking into account the audience and nature of the information (for example technical sensitive controversial); makes clear and convincing oral and written presentations; listens to others attends to nonverbal cues and responds appropriately.

At the time of the interview please provide the following:

1. Three (3) professional references whom we may contact by phone are required. One (1) of these references must be your current or most recent supervisor if not already provided in the application.
2. Current performance evaluation if available.
3. A copy of academic transcripts (unofficial is okay; please ensure that the institution name/URL is listed on the transcripts) is used to verify that you meet the minimum qualifications.

Please read the information below carefully. This applies to your application submission.

EDUCATION

To verify education is being used to meet and/or support the required minimum qualifications/competencies you must fill in the Education section of the application If you have not obtained a degree please indicate the number of units completed Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts) Transcripts can be attached at the time of application or provided at the time of interview; if not transcripts will be required before employment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

If education is completed in a foreign college or university it may be used to meet the above requirements if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs or an accredited U.S. state university reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.The omission of the required documentation listed will result in an incomplete application and you will not receive further consideration.

WORK EXPERIENCE

When using work experience not documented in your application please provide the employers name job title employment dates and whether you worked full-time or part-time Applications will be reviewed to determine if the responses are supported and if minimum qualifications are met Work experience needed to meet the minimum qualifications must be documented in the application If the application does not support minimum qualifications the applicant may not advance to the interview and selection phase of the recruitment A resume will not be used to determine that minimum qualifications have been met for the position you are applying for.

If you have currently or previously been appointed to a flexibly staffed position please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level Ensure your time and any subsequent flex promotion(s) are documented as a separate position This is required as minimum qualifications require experience at a particular level in which the lower level may not be considered If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application.Noting see resume or CV or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

The State of Alaska does not provide VISA Employer sponsorships.

APPLICATION NOTICE

You can ONLY apply for this position through the Workplace Alaska website or via a hard copy application. If you accessed this recruitment bulletin through a job search portal such as Alaska Jobs or another database you MUST use a Workplace Alaska online or hard-copy application to apply successfully. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply webpage found here: regarding the application process can be directed to the Workplace Alaska hotline at (toll-free) or (907) 465- 4095.If you choose to be contacted by email please ensure that your email address is correct on your application and that your spam filter will permit emails from the domain.For information on allowing emails from the domains visit the Lost Password Help page at: STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodations auxiliary aids or services or alternative communication formats please call 1- in Juneau or TTY: Alaska Relay 711 or 1- or correspond with the Division of Personnel at P.O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal-opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1- (toll-free) or if you are in the Juneau area. Requests for information may also be emailed to: .

For assistance with applying for a password please visit: Information

For specific information in reference to the position feel free to contact the hiring manager at: