26 Educational Secretary High School Activities and Athletics (School Year)

It is essential that all employees of Pueblo School District 60 understand our mission is to provide a high-quality education that assures each student the knowledge skills and dispositions to lead a life of purpose and impact. Employees support the community and thrive in connecting with our students by embracing the core values of the district which state:

• We believe that the success of every student is our most important commitment.
• We believe that collaboration and engagement with our community parents staff and students are essential to our success.
• We believe that we must act with integrity celebrate diversity and promote equity.
• We believe that each individual must be treated with dignity and respect.
• We believe that the social and emotional well being of our students is as important as their academic needs.
• We believe that it is our responsibility to provide a safe positive and supportive environment for our students and staff
• We believe that our community heritage traditions and history should inform our response to future student and district needs.

As we embrace these values and consider their impact we will achieve our vision of being a high performing school district that inspires community confidence. Each employee plays a part and that contribution should bring us closer to helping each student achieve their dreams.

Job Title: Educational Secretary ï½ High School Activities and Athletics
Work Year: 165 days
Department: Secondary Education
Reports To: High School Principal
Salary Range: Educational Secretary Salary Schedule ï½ Pay Grade 510
Benefits: Fringe benefits based on PESPA Negotiated Agreement
Status: FLSA Status: Non-Exempt


SUMMARY OF FUNCTIONS:
The purpose of the High School Activities and Athletics Secretary is to provide clerical support to and maintain the daily flow of activities in the High School Athletics Office; Work closely with complex and confidential files and ensures accuracy in working with school finance and student files; Support High School staff by performing clerical and technical functions related to program compliance. Responsibilities include maintaining records for activities and athletics arranging for transportation to events scheduling facility use by District individuals and performing a variety of other secretarial duties.

QUALIFICATIONS:
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. The physical demands work environment factors and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


REQUIRED:

• High School Diploma or equivalent
• Minimum of five (5) years of applicable experience or equivalent combination of college education and experience
• Typing certificate at the rate of 40 W.P.M.
• Employee must complete a fingerprint-based criminal background check and must be cleared by the Office of Human Resources
• Must be able to communicate effectively in English both orally and in writing using proper grammar and vocabulary

PREFERRED:

• Previous secretarial/clerical experience in Pueblo School District 60
• Previous experience with budgets purchase orders etc.
• Spanish speaking skills

SKILLS AND KNOWLEDGE:

• Knowledge of budgets purchase orders work/service orders and/or printing orders
• Knowledge of Windows-based computer systems Infinite Campus electronic mail requisitioning purchase orders service requests and other computerized processes
• Ability to work under high pressure with a multitude of on-going tasks and last-minute deadlines and changes with minimal errors
• Knowledge of standard office practices and procedures
• Ability to prioritize plan organize and work effectively using independent judgment to complete assignments and meet timelines
• Ability to relate well with District staff and the public and to understand their requests and needs and to respond to such requests in a professional and timely manner
• Ability to make independent decisions in accordance with established policies and procedures
• Ability to create and maintain a system for managing and maintaining large amounts of complex information
• Superior telephone skills/etiquette with a strong customer orientation toward staff students parents outside agencies and the community.
• Ability to establish and maintain a professional/effective working relationship with building staff administrators parents students city/county officials and other community members
• Possess an excellent work attitude and the ability and willingness to take ownership/responsibility for project completion; demonstrated ability to provide initiative in reaching organizational goals
• Ability to maintain strict confidentiality in all aspects of assignments
• Ability to coordinate daily activities and schedule with little supervision
• Ability to be flexible and adaptable in a variety of situations
• Ability to remain calm under trying circumstances
• Ability to work with frequent interruptions
• Excellent proofing skills; knowledge of English proper grammar style syntax spelling and punctuation
• Ability to set up and coordinate conferences training sessions workshops and meetings

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

The following statements of duties and responsibilities are intended to describe the general nature and level or work being performed by individuals assigned to this position. These statements are not intended to be an exhaustive list of all duties and responsibilities required of all personnel within this position. This organization believes that every individual makes a significant contribution to our success. That contribution should not be limited to assigned responsibilities. Therefore this position description is designed to define primary duties qualifications and job scope but should not limit the incumbent nor the organization to the work identified. It is our expectation that every employee will offer his/her services wherever and whenever necessary to ensure the success of the Districts/departments goals. Actual duties responsibilities frequency and percentages may vary depending upon building assignments and other factors.

• Perform general office duties keep an accurate and up to date filing system operate appropriate office equipment cordially answer telephone calls make appointments take messages
• Screen incoming calls and correspondence and refer to appropriate staff for action
• Maintain confidentiality in all aspects of assignments
• Collect monies for all clubs industrial education shops activities and athletics; Maintain financial records including reconciling accounts and p-cards receipting and deposition of all monies collected on a daily basis in accordance with District policies and procedures
• Keep accurate records of club accounts and student fees; Use infinite campus as needed to store and update information; verify balances with District Business Services as needed
• Process all requirements involved for student athletes enrolling in a sport. This includes ensuring all eligibility requirements including CHSAA requirements are met such as physicals parental permission etc.
• Coordinate student athletic information and forward information to students parents staff and the business office in a timely manner
• Maintain monthly calendar for all activities and athletic events
• Facilitate sale of tickets for scheduled events including dances student-led events various fundraising events etc.
• Maintain eligibility lists and rosters for all sports and student activities; distribute and collect athletic registration information
• Perform all duties related to student cards
• Type and submit daily announcements regarding activities and athletics
• Distribute class pictures and student ID cards.
• Assist with the allocation of athletic and activities budgets on a yearly basis
• Act as liaison between and build positive relationships with principal staff students and parents vendors alumni and other stakeholders
• Prepare agendas minutes mailings memos certificates and notification for meetings and upcoming events as needed
• Use computer for word processing e-mail work orders supply requests purchase orders data processing requests online purchases student and athletic records etc.
• Purchase supplies and assist/maintain budgets for all athletic and activities accounts as assigned; make payments to applicable vendors in timely manner; request and monitor budget transfers as needed
• Make arrangements for meals lodging and transportation for out-of-town travel for activities and athletic events as assigned. Make arrangements with Accounting Office to increase procurement card limits if needed
• Prepare check requests and process requisitions for payment; submit proper invoice with purchase order securing payment.

NON-ESSENTIAL DUTIES:

• Perform any and all other duties as assigned by the School Administration

The physical demands work environment factors and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS:
While performing the duties of this job the employee is required to stand; walk; sit; use handsand fingers to handle or feel. The work requires the use of telephone and using fingers tooperate computer keyboards. The employee is continually hearing and speaking to exchangeinformation. The employee is required to reach with hands and arms; climb or balance; andstoop kneel crouch or crawl.

In a 9-hour workday this job requires:
R ï½ Rarely (Less than .5 hr per day) O ï½ Occasionally (.5 ï½ 2.5 hrs per day)
F ï½ Frequently (2.5 ï½ 6 hrs per day) C ï½ Continually (6 ï½ 9 hrs per day)
NA ï½ Not Applicable

WORKING CONDITIONS:

Employee will work primarily in a school/office environment with both natural and fluorescentlighting. The employee will be subject to exposure of infectious disease and exposure to bodyfluids. Often subject to loud noises associated with groups of students phones and bells/alarms.

Instructions for Applying:
All applicants interested in and qualified for the posted position must submit an online application. Applications that are incomplete and/or not submitted will not be forwarded to the hiring administrator for review. The following will need to be uploaded with the application: current cover letter for the posted position; current resume; copy of transcripts conferring required degree and any other materials requested on the application.

Please note: If hireda new hire packet will be emailed and must be completed prior to processing. Fingerprints will be required for all employees of Pueblo School District 60 prior to your processing date.

Pueblo School District No. 60 does not discriminate on the basis of race creed color sex sexual orientation gender identity/expression marital status national origin religion ancestry age disability need for special education services genetic information pregnancy or childbirth status or other status protected by law in admission access to treatment or employment in its educational programs or activities. Additionally a lack of English language skills is not a barrier to admission or participation in activities. The following individual has been designated to handle inquiries regarding the non-discrimination policies: Executive Director of Student Support Services Andrew Burns Title IXCoordinator/Compliance Officer for complaints. This individual can be located at 315 West 11th Street Pueblo Colorado 81003 . Inquiries about Title IX can be directed to Pueblo School District No. 60s Title IX Coordinator/Compliance Officernamed herein; the Assistant Secretary for Civil Rights of the Department of Education at ; or both. Complaint procedures have been established for students parents employees and members of the public. (Policy AC AC-R-1AC-R-2 AC-E-1AC-E-2 AC-E-3).

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