Solution Project Manager

Spektrum have a wide range of exciting opportunities in several global locations. We are always looking to add great new talent to our team and look forward to hearing from you.

Spektrum supports apex purchasers (NATO UN EU and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services specialised aerospace and defence sales delivery and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATOs member countries and its partners. The agency was established in 2012 and is headquartered in Brussels Belgium.

The NCIA provides a wide range of services including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATOs communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATOs military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATOs mission to detect deny and defeat threats to its communication networks.
• Information Management: The NCIA manages NATOs information technology infrastructure including its databases applications and servers.

Overall the NCIA plays a critical role in ensuring the security and effectiveness of NATOs communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATOs principal C3 capability deliverer and CIS service provider. It provides maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV and when required stand together in the face of attack under Article V.

To provide these critical services in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorises: NATO International Civilians (NIC)s Military (Mil) and Interim Workforce Consultants (IWC)s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role ID C004698

Role Duties and Responsibilities

• Comprehensive Project Management Plans shall be developed including a detailed schedule work breakdown structure delivery stages approval gates resource allocation and cost estimates covering hardware software licensing vendors and support activities. The plans shall define reporting arrangements quality approach and formal change control procedures.
• The Project Manager shall prepare resource plans outlining roles and responsibilities for project team members technical specialists vendors and support personnel. Where acquisition is required the Project Manager shall coordinate preparation of technical specifications scope of work documentation evaluation inputs and contract documentation to support procurement processes.
• Maintain Risk Register and Issue Logs shall document technical operational security integration and vendor-related risks and issues. Each entry shall include impact assessment ownership mitigation actions and resolution status updated throughout the project lifecycle.
• Ensure alignment with internal IT governance frameworks security standards architectural principles and regulatory requirements. Stage gate documentation change requests approval records and decision logs shall be maintained to ensure traceability and audit readiness.
• Periodic Status Reports to summarize progress against schedule completed milestones upcoming activities financial overview risks issues and decisions required. Meeting agendas minutes action trackers and configuration of a centralized project repository shall ensure controlled documentation management.
• Facilitate technical workshops to validate solution architecture infrastructure readiness system interfaces data migration approach and deployment sequencing. Architecture diagrams environment readiness confirmations and integration documentation shall be compiled and stored.
• Testing documentation shall include test plans test scenarios user acceptance documentation defect logs and release planning records. The Project Manager shall coordinate go-live planning production readiness confirmation stakeholder approval and formal deployment authorization.
• At completion the Project Manager shall produce a ProjectClosure Report summarizing scope delivery final outcomes budget overview key decisions challenges and lessons learned. Formal acceptance documentation and handover confirmation from relevant stakeholders shall be obtained and archived.

Essential Skills Experience and Certifications

• The Project Manager shall assume full lifecycle responsibility for Skill Knowledge & Experience: the planning execution monitoring and closure of ICT projects assigned to the CSU BRU Coherence Branch under the CSU BRU project portfolio.
• Lead ICT projects from initiation to closure ensuring delivery of defined objectives system requirements and business outcomes. This includes preparing the project relevant documentation which encompass project definition and objectives technical scope stakeholders and success criteria.
• Develop detailed Project Plans with timelines milestones and resource allocation for acquisition logistics developers network engineers QA and support staff. Manage budgets covering hardware software third-party vendors and project support costs
• Identify track and manage technical risks and issues documenting them in a Risk & Issue Log with mitigation strategies and resolutions throughout the project lifecycle.
• Maintain clear and regular communication with stakeholders including preparation of Status Reports meeting agendas minutes and follow-up documentation ensuring alignment between IT and business objectives.
• Coordinate cross-functional teams facilitate technical discussions prioritize tasks resolve conflicts and provide ongoing guidance to ensure timely delivery of project milestones.
• Apply appropriate methodologies (based on PRINCE2) tailored to project type complexity and team structure ensuring structured delivery of all project activities.
• Ensure all projects comply with IT governance security policies and relevant regulatory standards maintaining documentation for audits or compliance purposes.
• Deliver a comprehensive Project Closure Report summarizing technical outcomes lessons learned and final deliverables ensuring smooth handover to operations and support teams.
• Proven experience in ICT project management (35 years minimum) for projects delivered in organisations with more than 1000 users.
• Have a good conceptual understanding and technical knowledge of current and emerging information systems and technologies and security-related aspects including project-related organisational aspects.
• Experience and knowledge with the design and deployment of technology its impact to business operation and security posture.

Education

• Bachelors degree in Computer Science Information Technology or related fields.

Desirable Skills Experience and Certifications

• Project management certifications: preferred PRINCE2; PMP Scrum Master and Agile certifications are added value.
• Proficient and experienced in project management tools for:
• Analytics Planning Resources Financials and Status Report segments.
• Tools able to prepare purchase requests oversee the purchase order process flow grant appropriate approvals monitor the procurement progress collaborate in sourcing and conclude procurements by receiving project deliverables.
• Ability to lead cross-functional IT teams and coordinate with multiple stakeholders strong decision-making and problem-solving skills.
• Conflict resolution and team motivation capabilities excellent written and verbal communication capable of reporting to executives and technical teams ability to document project requirements create status reports and present progress updates clearly.

Working Location

• Brussels Belgium

Working Policy

• Onsite

Travel

• Some travel to other NATO sites may be required

Security Clearance

• Valid National or NATO Secret personal security clearance

We never know what new opportunities might be just over the horizon. If this opportunity isnt for you please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.