Finance Assistant

Job Description: Finance Assistant (Clerical)

Role Overview

The Finance Assistant provides essential administrative and clerical support to the Finance & Insurance (F&I) department. This role is focused on the behind-the-scenes documentation and processing required to finalize vehicle sales ensuring all paperwork is accurate compliant and submitted to lenders in a timely manner.

Key Responsibilities

• Contract Processing:Review all sales contracts and lease agreements for accuracy completeness and compliance with state and federal regulations.

• Documentation Management:Organize and maintain deal jackets ensuring every required document (titles proofs of insurance credit applications) is present and signed.

• Lender Liaison:Package and submit finance contracts in transit (CIT) to various lending institutions and track their status to ensure prompt funding.

• Data Entry:Accurately input customer and vehicle information into the Dealership Management System (DMS) and various lender portals.

• Clerical Support:Manage high-volume filing scanning and mailing of sensitive financial documents while maintaining strict data privacy standards.

• Problem Resolution:Research and resolve any documentation discrepancies or kickbacks from lenders to prevent delays in funding.

Required Skills & Qualifications

• Attention to Detail:Exceptional precision is required; a single missing signature or incorrect number can delay dealership funding.

• Organizational Skills:Ability to manage multiple deals simultaneously in a fast-paced environment with strict deadlines.

• Communication:Professional verbal and written skills for interacting with sales staff office management and bank representatives.

• Technical Proficiency:Comfortable using dealership software (e.g. CDK Reynolds & Reynolds or Dealertrack) and standard office suites (Microsoft Excel/Word).

• Integrity:Must be able to handle sensitive financial data with the highest level of confidentiality and ethics.

Preferred Experience

• High school diploma or equivalent (Associates degree in Business or Finance is a plus).

• Previous experience in an administrative role preferably within the automotive industry or a lending environment.

• Basic understanding of automotive titling and registration processes.