Payroll Associate

May 21 2026

H (no hardship)

Family

GS6

General Service

Reason

Regular > Regular Assignment

Payroll Associate

Organizational Setting and Work Relationships
The Payroll Associate reports to a Payroll supervisor and s/he is responsible for providing quality Global Payroll services in a timely manner. The incumbent works independently on regular assignments with an oversight from the supervisor who provides general guidance and work plans for identifying work priorities and appropriate approaches.

The Payroll Associate maintains regular contact on a working level on routine issues with other Units Sections Field Offices UN agencies and third parties. The incumbent is in charge of the payroll data of staff members at different levels based on alpha distribution among other Payroll Associates to answer queries and provide information as necessary and appropriate.

The confidentiality of all personnel and payroll matters and the need to deal with clients in a courteous and efficient manner are salient features of this position.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities in line with the regulatory framework of UNHCR which includes the UN Charter UN Staff Regulations and Rules UNHCR Policies and Administrative Instructions as well as relevant accountability addition staff members are required to discharge their responsibilities in a manner consistent with the core functional cross-functional and managerial competencies and UNHCRs core values of professionalism integrity and respect for diversity.

Duties
- Check the accuracy and validity of input calculations/coding to ensure that such entries are in line with staff and financial rules and/or other administrative issuance.
- Verify and update salary scales allowances and other payroll master data banking details of each staff member in the Global Payroll system.
- Maintain statistical reports and queries; check electronic data output and take corrective measures in case errors are identified. These involve payroll reports earnings and deduction registers pay slips and payment details.
- Prepare Account Payable Vouchers (AP Voucher) to staff members for out-of-cycle payments and to third parties.
- Issue separation notifications for the UNJSPF in a timely manner.
- Upon verification of information/documentations in relation to separation of a staff member calculate the separation entitlements that may be due to a staff member or recover any outstanding debts owed to the Organization by the staff member.
- Assist in the annual reconciliation of the Pension Fund Ledger account; analyse pension reports received from the UNJSPF and act accordingly.
- Respond to queries from staff members on payroll related matters.
- Run and verify reports prepare calculations make/amend data entries submit memoranda/attestations/journal & payment vouchers to the supervisor for approval.
- Stay abreast of changes in human resources policies as they relate to benefits and allowances.
- Ensure proper electronic filing.

- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.

Minimum Qualifications
Years of Experience / Degree Level
For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable.

Certificates and/or Licenses
Economics;
Business Administration
Finance;
Office Management;
Accounting.
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

Essential
Good knowledge in payroll procedures processes and exposure to provision of support services in an International Organization.
Good communicator with strong interpersonal skills to deal with S/M of different cultural and educational backgrounds.
Desirable
Experience in UNHCR field operations. Good knowledge in UN Financial rules pass UN Finance examination.

Functional Skills
*IT-Computer Literacy
*IT-Microsoft Office Productivity Software
*CO-Cross-cultural communication
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively contribute towards a working environment where each person feels safe and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse harassment including sexual harassment sexism gender inequality discrimination and abuse of power.

As individuals and as managers all must be proactive in preventing and responding to inappropriate conduct support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening shortlisting and selection of candidates.

The ideal candidate must demonstrate experience in payroll operations with a solid understanding of UN administrative human resources or financial management frameworks. Familiarity with relevant policies procedures regulations and practices is essential to ensure consistent and compliant application.

In addition to knowledge of the UN common system of salaries and entitlements the successful candidate must demonstrate strong expertise in the following areas:

Advanced proficiency in Microsoft Excel including the use of complex formulas pivot tables and data analysis tools.
Thorough understanding of UN Salary Scale components and their application to various pay elements.
Practical experience with UN payroll concepts including proration calculations and related adjustments.
Hands-on experience in payroll analysis including monthly and yearly pension reconciliations and validation of payroll results.
Hands-on experience on WorkDay Payroll systems.

Additional information:

Candidates are expected to have the right to work in Hungary. UNHCR does not facilitate the obtaining of the visa for recruitment.

For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher.

NOTE: A completed and relevant minimum first level university degree (equivalent to BA or higher) shall count in full (100%) towards the required years of work experience. Priority will be given to eligible applicants meeting the full requirements.

Remuneration:

In case of appointment a competitive compensation and benefits package is offered.

G6 - Salary range: NET 854066.5 HUF - NETHUF.

Benefits:

Annual leave: UNHCR staff members holding a fixed-term appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year).

Pension system: Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).

Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.

Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability gender identity marital or civil partnership status race colour or ethnic and national origins religion or belief or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application interview meeting processing training or any other fees).

English

Operational context

Occupational Safety and Health Considerations:

Nature of Position:

Global Shared Services (GSS) provides location-independent transactional services in Finance Payroll Human Resources Supply and IT to enable operations to focus on strategic and context-specific priorities globally. The GSS located in Budapest serves as the backbone of the service supported by satellite teams in Panama Amman Kuala Lumpur Dakar and Nairobi. The GSS also works very closely with all enabling functions DPM DRM DEPS and ITS to ensure policies and controls are implemented and delivered in an efficient manner. The strategic direction and operating modalities of the service are governed by the GSS Advisory Board.

The Payroll Associate position is part of the Global Payroll section of the GSS and reports to a payroll supervisor and s/he is responsible for providing quality Global Payroll services in a timely manner. The incumbent works independently on regular assignments with an oversight from the supervisor who provides general guidance and work plans for identifying work priorities and appropriate approaches.

The Payroll Associate maintains regular contact on a working level on routine issues with other Units Sections Field Offices UN agencies and third parties. The incumbent is in charge of the payroll data of staff members at different levels based on alpha distribution among other Payroll Associates to answer queries and provide information as necessary and appropriate.

Living and Working Conditions:

Additional Qualifications

Skills

CO-Cross-cultural communication IT-Computer Literacy IT-Microsoft Office Productivity Software

Certifications

Accounting - Other Business Administration - Other Economics - Other Finance - Other Office Management - Other

Competencies

Accountability Analytical thinking Client & results orientation Commitment to continuous learning Communication Judgement & decision making Organizational awareness Planning & organizing Teamwork & collaboration Technological awareness

Additional Information

This position doesnt require a functional clearance