District Office Lead Accounting Technician (28800) [Internal]

Title: Lead Accounting Technician

Calendar/Contract: 250 Days

Salary Schedule: Lane 2 - Business Salary Schedule (with an added 4% stipend)

Hours: 8.0 hours/day 40.0 hours/week

Benefits-Eligible: As outlined in the Benefits Guide

Application Note:
This position will remain open until filled after a minimum of five (5) working days. Applications will be reviewed prior to scheduling interviews. All applicants shall apply at .

• ONLY CURRENT EMPLOYEES OF WEBER SCHOOL DISTRICT NEED APPLY

• USE A PERSONAL EMAIL TO CREATE AN APPLICANT PROFILE TO APPLY (DO NOT USE A WORK OR SCHOOL EMAIL)

• INTERESTEDQUALIFIED EMPLOYEES OF WEBER SCHOOL DISTRICT:ENSURE YOU ARE MARKED AS AN INTERNAL CANDIDATE TO HAVE ACCESS TO THE INTERNAL APPLICATION.CLICK HERE FOR A GUIDE(WSD SSO REQUIRED)

• Specialized Procurement Card (P-Card) Management & Reconciliation
• Performs comprehensive audits of over 40000 annual district-wide P-card transactions totaling $8M to ensure compliance with state contracts bidding laws and district policies (e.g. tech travel gift cards).
• Manages reconciliation of P-card clearing accounts including identifying and resolving outstanding credits and creating journal entries to clear unmatched balances.
• Posts final verified electronic transaction batches to the general ledger with accurate coding from departments and schools to maintain audit-ready financial statements.
• Identifies unauthorized or split purchases and provides follow-up training technical guidance and corrective support to site-level cardholders.
• Child Nutrition Program (CNP) Fiscal Coordination
• Oversees the entire accounts payable cycle for the federally regulated Child Nutrition Program (CNP) including specialized fund tracking and federal reimbursement compliance.
• Coordinates monthly inventory checks with unit managers to ensure alignment between deliveries invoices and CNP claim integrity.
• Resolves complex CNP financial issues with supervisors and coordinators including vendor credits USDA procurement compliance and contract pricing variances.
• School Support & District-Wide Training
• Serves as the primary technical support contact for Administrative Assistants and Bookkeepers across all district schools regarding PO entry P-cards and account coding procedures.
• Develops and leads fiscal process training for new hires and existing staff including updates based on evolving USBE audit findings or internal policy shifts.
• Partners with school staff to audit local finance workflows and implement best practice recommendations that ensure clean compliant data before district-level submission.
• Advanced Vendor Strategy & Account Reconciliation
• Performs full vendor account analysis to identify duplicate payments open credits or missing invoices using vendor statements and transaction reports.
• Manages custom vendor workflows involving contract deposits milestone draws or multi-year invoicing requirements (e.g. construction janitorial software agreements).
• Represents the district in resolving billing disputes negotiating credit issuance or correcting contract invoicing errors through professional vendor communication.
• Technical System Administration
• Provides Tier 1 support and troubleshooting for financial software (e.g. IFAS PowerSchool ClassWallet payment gateways) escalating systemic issues as needed.
• Participates in implementation and testing of new system features or accounting platforms to ensure operational compatibility and user efficiency.
• Lead Technical Coordination & Workflow Oversight
• Coordinates and prioritizes workflow activities among the Accounting Technician team to ensure timely and accurate processing of district financial transactions.
• Provides technical guidance and operational support to Accounting Technicians and school financial staff.
• Reviews payment batches reconciliations journal entries and vendor setups for accuracy and compliance.
• Identifies internal control concerns and procedural inefficiencies and helps implement corrective actions
• Reviews district accounting processes to ensure consistency with established internal controls audit expectations and financial procedures.
• Serves as the primary escalation point for complex accounting reconciliation and vendor issues prior to referral to supervisors
• Assists with year-end processing coordination and fiscal closeout procedures.
• Maintains department procedure manuals and standardized workflow documentation.
• Coordinates cross-training efforts to ensure continuity of operations.
• Assists with implementation and rollout of financial software updates and district accounting initiatives.
• Leadership & Continuous Improvement
• Advises Business Office leadership regarding workflow improvements policy updates and internal controls.
• Assists with preparation for internal and external audits and state compliance reviews.
• Monitors accounting workflow trends and recommends operational improvements.
• Supports implementation of internal controls to strengthen accountability and reduce financial risk.
• Facilitates communication between departments vendors and district personnel regarding procedural changes.
• Assists in developing and maintaining standardized department procedures to ensure continuity consistency and operational resiliency within district accounting operations.
• Attendance is an Essential Function of this Position
• Physical presence at the worksite is an essential function of this position. The role requires in-person collaboration direct interaction with team members other staff students and/or guardians and access to on-site equipment and resources.

• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
• Other duties as assigned.

Job Requirements and Minimum Qualifications

• Technical Skills: Proficient in enterprise-level financial systems; capable of advanced reconciliation audit-prep documentation and professional correspondence. Able to develop training tools for adult learners and contribute to procedural guides.
• Knowledge: Thorough understanding of governmental accounting practices Utah State Board of Education finance regulations federal CNP requirements and industry-standard accounts payable practices.
• Abilities: Strong analytical problem-solving and independent judgment. Able to manage high transaction volumes under deadlines collaborate with diverse departments and translate financial concepts to non-financial personnel. Demonstrated ability to provide technical leadership coordinate workflow priorities train staff and maintain collaborative working relationships while supporting a high-volume compliance-driven financial environment.
• Experience: Minimum three years in governmental accounting accounts payable school finance or related accounting functions required. Experience coordinating workflows training staff or leading technical financial processes preferred.
• Education: High school diploma or GED required. Associates degree or Accounting Certificate strongly preferred. Completion of UASBO or equivalent state financial training within the first year recommended.

WEBER SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY (EEO) EMPLOYER

Required Experience:

IC