Accounts Payable Specialist (AU Based Client)

Employment Type: Full-Time Employment
Work Setup: Onsite onboarding for two to four weeks then transition to a remote work setup
Work Schedule: Dayshift (Mondays to Fridays)
Location: Eastwood Libis Quezon City
Salary Package: 40000 to 50000/Monthly

About the Client:

The client is a South East Queensland-based construction and design-and-build contractor specializing in delivering complex residential commercial and industrial projects across Australia.

Position Overview:
To process accounts payable across the client-facing and CMA (Construction Management Agreement) project portfolio ensuring every invoice and subcontractor claim received in a project-specific inbox is reviewed coded and pushed through Procore into the relevant accounting file within 48 hours of receipt.

The role is operational and back-office. Reports to the Finance Administrator.

Responsibilities:

• Monitoring all project-specific Outlook inboxes daily.
• Reviewing invoices and subcontractor claims for entity ABN and basic detail accuracy.
• Coding invoices to the correct cost code in Procore.
• Pushing invoices through Procore so OneCore syncs them to the relevant Xero or MYOB file as DRAFT.
• Attaching payment schedules (prepared by the Contracts Administrator) to subcontractor claims.
• Maintaining vendor contact records (bank details remittance emails) in the accounting system once Sarah has created the vendor record.
• Chasing and reconciling monthly vendor statements against the ledger.
• End-of-day handover note to Sarah and Sophee summarising actioned flagged and outstanding items.

Job Requirements:

• Bachelors Degree in Accounting or any related course.
• Hands-on experience with Xero and/or MYOB Accounting Right
• Generalist AP process maturity for at least 2 to 3 years
  
  • Invoice review cost coding statement reconciliation payment lifecycle awareness
    
• Construction Industry exposure is a plus.
• Experience in Procore is a plus.
• Experience with Office 365 is required.
• Candidate must have excellent English communication skills.

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