Graduate Student Employee Biweekly Undergraduate Admissions Recruitment Campus Events BC

Job Title:Graduate Student Employee Biweekly - Undergraduate Admissions Recruitment - Campus Events - BC

Job Classification:Graduate Student Employee Biweekly

Department: Undergraduate Admissions

Hiring Manager: Blake Sunny

Contact:

Work Schedule: 20 Hours per week between 8am and 5pm - 5 weekend events per semester.

Desired Length of Employment: Fall/Spring

Pay Rate: $13.00/hr

Job Description:

• Must be an enrolled graduate student not undergraduate
• Must commit to one year of employment with Undergraduate Admissions
• Must work 20 hours per week and attend 5 weekend events per semester
• Must be able to lift up to 25 pounds and drive a vehicle
• Must possess strong communication organization and problem-solving skills
• Must be able to work both independently and as part of a team

Job Responsibilities:

Student Leadership & Advising

• Co-supervise over 160 undergraduate students serving as Baylor Experience & Admissions Representatives (BEARs)
• Create and distribute event-specific assignments and detailed role descriptions for BEARs to ensure clarity and accountability during events
• Send regular communication to student staff regarding schedules expectations and event logistics
  

Event Planning & Coordination

• Collaborate on the planning and execution of Undergraduate Admissions events such as Premiere Invitation to Excellence Daily Visits and other large-scale recruitment experiences
• Pack and organize event materials signage and supplies; ensure accurate inventory before and after events
• Create detailed event schedules and checklists for student
• Support logistics with campus partners vendors and academic departments to ensure seamless execution
• Schedule and assist with pre-event preparation meetings with BEARs and staff
• Send timely reminder emails day-of instructions and follow-up communication to ensure student staff are well-prepared
• Assist with on-site event execution including setup check-in problem-solving and guest experience oversight
  

Event Operations Inventory & Storage Management

• Take ownership of the Campus Visits event storage room ensuring it remains organized functional and event-ready
• Conduct regular inventory audits of event materials supplies and equipment maintaining accurate and up-to-date records
• Partner with the Assistant Director to develop and manage a check-out system for event materials to improve accountability and tracking
• Monitor supply levels and communicate needs for restocking repairs or replacements in a timely manner
• Oversee the proper use organization and return of all event materials following events
• Manage event linens including ensuring proper collection storage and coordination for cleaning and reuse
  
  

Administrative & Operational Support

• Maintain clear records of student availability performance and responsibilities at events
• Collaborate with the Campus Visits team including two other Graduate Assistants to manage the daily and event operations of the Hurd Welcome Center
• Support marketing and communications initiatives related to visits and events
• Provide input and support for continuous improvement of events training and guest services
  

Employer: Baylor University
Work Location: Mark and Paula Hurd Welcome Center
Work Address: 901 S University Parks Dr Waco TX 76706