Senior Administrative Assistant (part time)

Were looking for an adaptable administrative assistant with startup experience to support our CEO and leadership team while ensuring smooth office operations in a flexible work environment. This is a part-time role requiring 22.5 hours per week primarily during morning hours with flexibility in scheduling based on business needs.

If you thrive in fast-paced ever-changing environments and are proactive in anticipating needs before they arise we want to hear from you. This role is pivotal to enable our CEO and leadership team to focus on strategic priorities by ensuring they are supported organized and always one step ahead. Youll also play a key role in creating a professional and welcoming office environment that fosters productivity and growth.

What Youll Do

Administrative Support

• Liaise between the CEO and internal/external stakeholders filtering prioritizing and managing communications with discretion
• Own the CEOs calendar and inbox: scheduling across time zones anticipating conflicts and ensuring follow-through
• Prepare manage and maintain all correspondence reports and presentations for the CEO ensuring accuracy clarity and alignment with the organizations goals for both internal and external stakeholders
• Organize and coordinate Board-related activities including scheduling meetings drafting agendas preparing and distributing presentation materials and capturing comprehensive and precise meeting minutes
• Plan and coordinate all aspects of domestic and international travel with adaptability for last-minute changes
• Track and reconcile expenses for the CEO and leadership team promptly and accurately
• Provide administrative support to other Senior Leadership team members as needed demonstrating flexibility initiative and commitment to organizational success

Office Operations

• Oversee the day-to-day operations of our Kanata office creating a friendly functional environment for employees and guests
• Maintain office supplies and manage inventory efficiently
• Organize meetings and internal events handling logistics end-to-end
• Coordinate facility needs and act as the main contact for vendors and maintenance
• Support health and safety initiatives as part of the Joint Health & Safety Committee

What You Bring

• 5 years of experience in senior administrative support and office management ideally in a startup or high-growth tech environment
• A strong tech skillset youre fluent in Microsoft Office Zoom Slack and can quickly master new platforms
• Experience managing complex schedules inboxes and priorities in a dynamic fast-moving setting
• A calm solutions-oriented mindset with the ability to pivot quickly when plans change
• Exceptional communication skills and professional presence; you represent the CEO and Cerio with polish and discretion
• Strong organizational and multitasking abilities managing competing demands
• Knowledge of Ontario health & safety regulations is an asset
• A valid drivers license and access to a vehicle for occasional supply pickups
• Must be within commuting distance of Kanata ON as this is a hybrid role requiring in-office presence 2 days/week

Total Rewards
Compensation for this role is determined by experience skills and internal equity considerations. Cerio offers a comprehensive total rewards package for this position including competitive base salary ($42000 - $48000/year based on 22.5 hours/week) and incentive bonus program health benefits package and generous time off programs. Our People & Culture team welcomes discussions about total rewards during your conversations.

About Cerio

Cerio is headquartered in Ottawa Canada with offices and projects spanning international markets and Centers of Excellence in Europe and North America. Cerio creating new scale economics for the AI and Cloud era delivers an open systems platform for a more sustainable data center. Learn more at follow usonXandLinkedIn.

We are an equal opportunity employer and welcome applications from all qualified candidates. Our hiring decisions are based solely on merit skills and potential without regard to race national or ethnic origin colour religion sex sexual orientation gender identity or expression age record of offenses marital status family status genetic characteristics or disability.

In addition Cerio is committed to providing accommodations for people with disabilities. Please let us know if you require a reasonable accommodation due to a disability during any aspect of your candidate experience so we can better support you. Our People & Culture team can be reached by emailing.

Required Experience:

Senior IC