Summary

1. Procurement / Buying (Materials Equipment Services)

• Process purchase requisitions and issue purchase orders (POs) in accordance with company policies and applicable contract requirements including FAR / DFARS clauses.
• Source qualified suppliers; obtain evaluate and document quotes for price lead time quality and best value.
• Negotiate commercial terms (pricing delivery payment terms warranties freight etc.) within delegated authority.
• Coordinate with internal stakeholders (Project Managers Engineering Operations QA Accounting) to confirm specifications schedules and requirements.
• Monitor open orders and expedite deliveries to support project schedules; resolve backorders and shipping issues.
• Maintain accurate purchasing files and records including quote documentation and PO terms/conditions.
• Support inventory/material planning activities as needed (critical spares min/max long-lead items etc.).
• Identify cost savings and supplier improvement opportunities (alternate sources consolidations lead-time reductions).
• Screen prospective suppliers and subcontractors for exclusions / debarment OFAC and BIS restricted-party lists TAA / Buy American compliance where required and counterfeit-parts risk.
• Apply appropriate cost or price analysis techniques to support best-value determinations document competition results and prepare sole-source justifications where required.

2. Subcontract Administration (Lifecycle Support)

• Support development of solicitations (RFQ/RFP) including scope language vendor instructions and evaluation criteria.
• Assist with subcontract selection documentation (bid tabulations price analyses decision rationale).
• Draft issue and administer subcontracts and subcontract modifications/changes (change orders) ensuring alignment with prime contract requirements and company flowdowns.
• Track and administer subcontract deliverables milestones invoices and performance metrics.
• Manage subcontractor communications including clarifications meeting coordination and issue resolution.
• Support subcontract closeout (final deliverables lien releases where applicable final invoice resolution and file completion).
• Ensure purchase orders and subcontracts include required terms conditions and applicable flowdowns
• Assist with compliance documentation tracking as required (insurance certificates NDAs safety documentation quality requirements export controls (ITAR / EAR) and Controlled Unclassified Information (CUI) handling per NIST SP 800-171 where applicable).
• Maintain organized procurement/subcontract files that support audits customer reviews and internal controls.
• Use the companys purchasing/ERP/accounting systems to create and manage POs/subcontracts receipts and supporting documentation.
• Generate routine procurement and subcontract status reports (open PO report expediting report subcontract milestone tracking).
• Participate in project kickoff and planning meetings to align procurement actions with project schedules.
• Support continuous improvement initiatives related to procurement efficiency standard templates and process controls.

• High school diploma or equivalent required; Associate or Bachelors degree preferred (Business Supply Chain Finance or related field).
• 3 years of demonstrated experience procuring both services and materials/equipment in a project-based environment including buying subcontract administration or supply chain roles.
• Working knowledge of commercial purchasing best practices and supplier sourcing combined with a working knowledge of the Federal Acquisition Regulation (FAR) including how prime-contract terms and clauses flow down to suppliers and subcontractors.
• Strong negotiation communication and vendor management skills.
• Strong organizational skills with the ability to manage multiple priorities deadlines and detailed documentation.
• Proficient with Microsoft Office (Excel Word Outlook); comfort working in ERP/purchasing systems.

• Experience with subcontract modifications change control and closeout processes.
• Certification(s) such as CPSM CPIM NCMA CFCM / CPCM or similar (or willingness to obtain).
• Experience supporting government / federal contracting environments including familiarity with FAR (and DFARS or other agency supplements where applicable) prime-to-sub flowdowns and audit-ready procurement documentation.
• Working familiarity with cost / price analysis concepts (FAR 15.404-1) competitive procurement documentation and sole-source / J&A justifications.

Benefits:

All eligible employees enjoy an excellent benefits package including medical/dental/vision insurance short/long-term disability life insurance 401(k) paid time off including holidays and tuition reimbursement.

EEO Statement:

MSTI is an equal-opportunity employer. All qualified candidates including individuals with disabilities and protected veterans are encouraged to apply. MSTI is an E-Verify employer. If you have difficulty using the online application system or need an accommodation to apply due to a disability please email:

EEO Employer/Vet/Disabled