Finance Specialist

Job Category

Job Profile

Job Title

Department

Compensation Range

Posting End Date

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

This position is at 0.4 FTE.

At UBC we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research innovation and learning for all faculty staff and students. Our commitment to employment equity helps achieve inclusion and fairness brings rich diversity to UBC as a workplace and creates the necessary conditions for a rewarding career.

Job Summary
Under general supervision provides complex financial support to the Department of Microbiology & Immunology. Responsible for the preparation accuracy and processing of financial reports complex spreadsheets and other related supporting documentation.

Organizational Status
This position reports to the Director of Operations and takes direction from the Finance Manager on day-to-day tasks.

Work Performed

• Provides professional financial advice and recommendations to researchers and faculty members in the management of research grants and other sponsored agreements.

• Assists with preparing and reviewing quarterly and annual financial reports for research grants.

• Prepares financial reports relating to both projected and actual expenditures revenues cost recoveries and salaries. Updates and shares expense summary worksheets with researchers. Monitors account activity to ensure the correct program/cost centre is being charged and resolves discrepancies in a timely way.

• Assists with identifying developing implementing and streamlining financial policies and workflow procedures for faculty in accordance with University policies.

• Takes initiative to proactively respond to financial inquiries; troubleshoot issues; and resolve complex problems.

• Analyzes financial issues as they arise independently investigates appropriate solutions and communicates directly with faculty and staff members involved.

• Liaises with Financial Operations Human Resources Research Services/UILO faculty members NSERC and other external agencies and funders.

• Investigates and resolves queries and errors independently and/or interacts directly with faculty and staff members involved.

• Coordinates and provides training and support in the use of Workday. This support anticipates an evolving range of needs based on the end-users knowledge level.

• Performs other duties related to qualification and requirements of job as assigned.

Consequence of Error/Judgement
Errors in accuracy decisions judgement and communication may result in irreparable monetary loss to the department or grant holder. Significant errors could adversely affect the reputation of the Department and University.

Supervision Received
Works independently under the general supervision of the Director of Operations.

Supervision Given
Trains new staff and faculty on Workday reporting.

Minimum Qualifications
High school graduation plus Certificate in Accounting or Payroll CPA Level 1 plus four years of related experience or an equivalent combination of education and related experience.

- Willingness to respect diverse perspectives including perspectives in conflict with ones own

- Demonstrates a commitment to enhancing ones own awareness knowledge and skills related to equity diversity and inclusion

Preferred Qualifications

Experience using UBC financial systems an asset. Training in office procedures and accounting principles and practices is required.

Ability to maintain accuracy and attention to detail.
Ability to accurately balance cash and resolve discrepancies.
Ability to prepare analyze and reconcile financial statements.
Ability to exercise tact and discretion in providing financial information.
Ability to communicate effectively verbally and in writing.
Ability to prioritize and work effectively under pressure to meet deadlines.
Ability to work effectively independently and in a team environment.
Ability to demonstrate initiative.
Ability to accurately gather organize and summarize financial information.
Ability to analyze problems identify key information and issues and effectively resolve.
Ability to effectively use MS Word Excel at an intermediate level Outlook etc.
Workday training would be an asset.