Executive Office Administrative Assistant W1358

ABOUT MANITOBA HYDRO

Summit Search Group has been retained by Manitoba Hydro on the recruitment of their next Executive Office Administrative Assistant. One of Canadas largest integrated electricity and natural gas utilities Manitoba Hydro serves over 630000 electric and 300000 natural gas customers across the province. As a provincial Crown Corporation the organization is guided by a clear mission: to meet the energy needs of Manitobans while building toward a future powered by affordable reliable and sustainable energy. Consistently recognized as one of Manitobas Top Employers Manitoba Hydro is grounded in values of collaboration integrity and innovation. The organization holds a deep commitment to reconciliation and to building meaningful lasting relationships with Indigenous communities across Manitoba.

THE OPPORTUNITY

Reporting to the Executive Office Lead this position provides essential support to the offices of the President and CEO and the Chief Operating Officer. It is a high-trust high-visibility role that sits at the center of Manitoba Hydros executive operations. The successful candidate will be a composed and resourceful professional who brings discretion sound judgment and genuine initiative to a fast-paced environment. They will be equally comfortable managing competing priorities independently engaging with senior leaders and serving as a reliable point of contact for internal and external stakeholders. This is an opportunity for someone who takes real pride in operational excellence and understands the impact that strong administrative support has on an organizations leadership.

KEY RESPONSIBILITIES

• Provide comprehensive administrative support to the Executive Office Lead managing correspondence coordinating responses and serving as the primary point of contact for internal and external stakeholders.
• Coordinate scheduling for the COO and support travel arrangements for both the CEO and COO as directed by the Executive Office Lead.
• Plan and organize executive meetings town halls conferences and special events including all logistics room bookings and guest coordination.
• Process financial transactions including month-end Visa reconciliation invoices and service entries with accuracy and timeliness.
• Maintain the President and CEOs SharePoint site filing systems and records to ensure information is current organized and readily accessible.
• Backfill for Executive Assistants in Vice-President offices as needed and provide guidance to junior staff contributing to a cohesive high-performing administrative team.

QUALIFICATIONS

• Post-secondary business or administrative coursework with a minimum of three years of related experience; or four or more years of equivalent experience in a senior administrative role.
• Exceptional written and verbal communication skills with a strong command of business English grammar and professional correspondence.
• Proficiency in Microsoft Office Suite; familiarity with SAP and HRMS is an asset along with a readiness to learn new platforms as required.
• Proven ability to handle sensitive and confidential information with discretion integrity and sound judgment particularly in a high-profile executive environment.
• Strong organizational skills with the capacity to manage multiple priorities meet firm deadlines and operate with a high degree of independence and minimal supervision.
• A polished diplomatic manner with the interpersonal skills to engage effectively and professionally with colleagues executives and external parties at all levels of an organization.

WHAT MANITOBA HYDRO OFFERS

• Competitive salary and a comprehensive benefits package including a defined-benefit pension plan.
• A nine-day work cycle that results in every other Monday off supporting a healthy balance between professional and personal commitments.
• A diverse equitable and inclusive workplace culture that actively invests in the growth and well-being of its people.
• The opportunity to contribute to an organization that powers the lives of Manitobans and plays a meaningful role in the provinces energy future.

For more information or to submit your resume please reach out to Matt Erhard at Summit Search Group .

Summit Search Group has a strong commitment to Diversity Equality and Inclusion. We strive for continuous development modeling inclusive behaviors and proactively managing bias throughout our process.