Procurement Manager (AA-133-26E) Whittier

• Manage procurement processes for materials services and public works contracts agency-wide to ensure the Districts obtains best value at lowest cost in compliance with applicable law using ERP and EAM systems (e.g. Oracle EBS IBM Maximo).
• Review and approve final drafts of Request-for-Bids (RFBs) Request-for-Proposals (RFPs) and bid specifications to ensure compliance with public purchasing law and Districts policy using document management systems and legal reference materials (e.g. Public Contract Code Districts procurement policy).
• Receive evaluate and award bids and price quotations for large-quantity purchases to ensure lawful competitive and cost-effective procurement outcomes using bid management platforms (e.g. online bidding portals) and procurement records maintained in ERP and EAM systems (e.g. Oracle EBS IBM Maximo).
• Negotiate terms and sign purchase orders and contracts to secure favorable pricing and contractual protections for the Districts using ERP systems (e.g. Oracle EBS) for purchase order processing and contract documentation.
• Implement alternative procurement methods (e.g. CUPCCAA bidding job order contracting Energy Service Company contracting) to increase procurement efficiency and expand Districts contracting options using applicable legal frameworks (e.g. Public Contract Code) and procurement systems (e.g. Oracle EBS IBM Maximo).
• Arrange and authorize the sale of surplus property and commodities to recover asset value for the Districts in accordance with applicable regulations using asset tracking and disposal documentation tools (e.g. IBM Maximo).

• Oversee procurement compliance and policy by ensuring adherence to public purchasing and contracting laws (e.g. prevailing wage public works distinctions Public Contract Code) developing and implementing procedures that standardize operations and coordinating with legal counsel and cross-departmental stakeholders to minimize legal and financial risk.

• Oversee accounts payable functions to ensure accurate timely processing of vendor payments in alignment with contract terms and Districts financial controls using financial systems and payment processing platforms.
• Approve expenditures and maintain budgetary controls for the Purchasing Section to ensure spending aligns with approved budgets and Districts financial policies using budget management and financial reporting systems.

• Confer with Districts leadership on procurement needs specifications and issues to ensure procurements progress on schedule and departments receive dependable service using meetings written correspondence and collaboration platforms (e.g. email Microsoft Teams).
• Build and sustain productive working relationships with high-volume departments to position the Purchasing Section as a strategic partner using regular touchpoints proactive communication and direct issue resolution.
• Confer with vendor and commercial firm representatives to evaluate market options resolve contract issues and maintain productive supplier relationships using direct negotiation and vendor management tools (e.g. Oracle EBS IBM Maximo).

• Supervise evaluate and develop staff to build team capability and ensure operational decisions are handled independently at the supervisory level using performance evaluations and effective delegation and coaching practices.
• Review and recommend personnel actions (e.g. staffing levels selections disciplinary matters) to maintain a high-performing and appropriately structured team using HR systems and established personnel procedures.
• Assign and manage team workload and priorities to ensure operational work is delegated appropriately and capacity is preserved for strategic priorities using workload tracking and task management tools.

• Identify procurement process inefficiencies and implement improvementsto reduce cycle time and increase operational effectiveness using process mapping performance metrics and project management tools (e.g. flowcharts dashboards).
• Prepare periodic and special reports on procurement activity accounts payable and related matters to inform leadership decision-making and support accountability using reporting and data tools (e.g. Oracle EBS Microsoft Excel).

Applicants must possess all of the following:

• Valid California Class C driver license; AND
• Bachelors degree or higher in business or a related field from an accredited and recognized college or university: AND
• One of the following options:
  1. Two (2) years of experience performing the duties of a Buyer; OR
  2. Four (4) years of progressively responsible purchasing business administration or other applicable experience including two years at a supervisory level.

• Eight (8) or more years of public sector purchasing experience preferably with a wastewater water or public utility agency
• Experience applying public works contracting requirements including prevailing wage compliance and alternative procurement methods (e.g. CUPCCAA job order contracting)
• Experience with enterprise procurement and asset management systems (e.g. Oracle E-Business Suite IBM Maximo or comparable)
• Experience with accounts payable operations and budget oversight in a public agency
• Experience supervising a purchasing or procurement team
• Track record of leading process improvements in a procurement or accounts payable environment with measurable outcomes
• Certified Public Procurement Officer (CPPO) Certified Professional Public Buyer (CPPB) or Certified Professional in Supply Management (CPSM) certification or equivalent

• Public purchasing and contracting laws including the Public Contract Code prevailing wage requirements and public works contracting distinctions
• Alternative procurement methods used in public agency contracting (e.g. CUPCCAA informal bidding job order contracting Energy Service Company contracting)
• Accounts payable principles budgetary controls and financial oversight practices in a public agency environment
• Principles and practices of public sector procurement including competitive bidding contract administration and surplus property disposal
• Personnel management principles including performance evaluation coaching and disciplinary procedures

• Negotiate purchase orders and contracts to secure favorable pricing and contractual protections
• Review and evaluate bids proposals and specifications for compliance with applicable law and agency policy
• Plan organize and oversee the work of a procurement team while preserving capacity for strategic priorities
• Build and maintain effective working relationships with internal departments vendors legal counsel and executive leadership
• Interpret and apply complex legal and regulatory requirements to procurement operations and policy development
• Use enterprise resource planning and asset management systems for procurement and financial processing (e.g. Oracle EBS IBM Maximo)
• Prepare clear and accurate reports on procurement activity and accounts payable for leadership and accountability purposes
• Identify process inefficiencies and implement improvements with measurable outcomes
• Exercise sound judgment in awarding contracts approving expenditures and recommending personnel actions
• Communicate effectively in writing and verbally across technical operational and executive audiences

NOTE:This posting will remain open until vacancy is filled and is subject to closure without notice.

• All applications will be reviewed to determine if the conditions and qualifications for testing are met.
• The selection process will consist of a writing project and interview weighted at 100%. The writing project will be scored as part of the interview.
• The initial review of applications is expected to begin the week of May 25 2026.

• The individual(s) recommended for hire must undergo a job-related reference check DMV report and a drug test.
• Candidates who have completed their required college or university coursework outside the United States must provide a comprehensive evaluation of their foreign transcripts and degrees upon selection for this position.