Project Support Specialist

Are you highly motivated hard-working and seeking to join a growth-focused consulting & engineering firm Are you looking for a company that will invest in your development and grow your professional skills If so consider a career with Apex!

Powered by record sales extraordinary client retention strategic acquisitions and an entrepreneurial spirit Apex Companies is one of the fastest growing engineering and environmental consulting firms in the US.We were recently recognized by the Zweig Group as one of the fastest growing firms in the AEC industry.We take pride in providing our clients with exceptional service and have earned numerous awards for project excellence. We continue to grow andwe want you to grow with us.

Apex Companies LLC isseekinga highly motivated administrative professional to provideboth office administrative support and projectsupportfor a variety of departments within our Vancouver Washington office.The ideal candidate willhavedemonstratedexperience in providing excellent customer service andtaking initiative to fulfil a variety ofresponsibilities.

Project/OfficeSupport Specialist

• Location:Vancouver WA.
• Employment Type:Full-time
• Role Purpose:To act as the bridge between the technical teams and the administrative/financial side of the business.

Your Responsibilities as a Project Support Specialist/Office Administrator:

Project SupportResponsibilities

• Take initiative in learning project coordinationand project support tasks.
• Prepareand support project-related administrative tasks.
• Assembleand produce project documents(electronic and hard copies).
• Sample management -data entryincluding database management.
• Organize andmaintainfieldequipment room.
• Assistin tracking project timelinesanddeliverables to help ensure on-time completion.
• Maintainaccuraterecords files and project data in internal systems and shared platforms.
• Familiarity with contracts toreview foraccuracy consistency and formatting.

Office Administrator Responsibilities

• Have aprofessionalenthusiastic organized and communicativepresencewith office visitors and staff.
• Manage officemail deliveriessuppliesand kitcheninventory.
• Maintain cleanliness in shared officespaces andcoordinate office maintenance promptly withofficemanager.
• Organize plan and leadoffice eventsto promote comradery andcoordinate with other offices for company events.
• Coordinate with office Green Teamregardingoffice initiatives and creativeGreen Teamopportunities.
• Support communicationtohelp coordinate activities equipmentand resources across departments.
• Identifyopportunities to improve administrative processes and project documentation workflows.

What were looking for:

• Bachelors Degree and 4 years of relevant experience.
• Experience performing GL accounting and financial reporting
• Highly organized and strong attention to detail-Independent thinker/self-motivated
• High degree of professionalism.
• Excellent written and verbal communication skills
• Proficient with MS Office/Excel (PowerPoint is a plus)
• Familiarity with one or more accounting operating systems. Deltek Vision experience is highly desired.

Why youll love working for us:

• Company-subsidized medical and dental.
• Company-paid life short and long-term disability.
• 401k match tuition assistance and more.
• Cross-training and the ability to work on a variety of projects.
• Performance-based bonuses or other incentives.
• Working with the best and brightest in the industry.
• 2000 employee national firm with 70 locations across the US.

Apex job title: Project Support Specialist/Office Administrator

Req ID:

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TO ALL RECRUITMENT AGENCIES: Apex Companies does not accept unsolicited agency resumes. Please do not forward resumes for any of our job postings to our careers sites or to any employees of Apex Companies or affiliates. Apex Companies is not responsible for any fees related to unsolicited resumes.