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Job Description

About the role:

At Takeda we are a forward-looking world-class R&D organization that unlocks innovation and delivers transformative therapies to patients. By focusing R&D efforts on four therapeutic areas and other targeted investments we push the boundaries of what is possible in order to bring life-changing therapies to patients worldwide.

The Executive Coordinator in Research provides high-level administrative and operational support to the Head of Research Strategy & Operations (RS&O) and the R&SO leadership team working both independently and as a member of a fast-paced team to manage complex schedules communications and information flow to maximize executive productivity. This role will be supporting a leader whose remit includes steering multifaceted enterprise initiatives including high-profile cross-enterprise projects are building towards Takedas Labs of Tomorrow. The Executive Coordinator functions as a trusted extension of the executive exercising independent judgment anticipating needs before they arise and ensuring the Head of RS&O can operate with maximum focus and impact in a fast-moving environment to ensure smooth and efficient operations within the organization. The Executive Coordinator maintains the highest degree of professionalism discretion and confidentiality in representing a senior leader and the Research organization in all interactions engaging with leaders at the highest levels both internally and externally and working effectively across a matrixed organization.

The role requires strong business acumen the ability to anticipate needs and support informed decision making and a proactive approach to driving results. The Executive Coordinator plays a vital role in fostering organizational culture by providing trusted insights feedback and strategic support to senior leadership and the teams they manage.

This role requires onsite presence a minimum of three days per week.

How you will contribute:

• Administrative & Executive Support: Manage and maintain complex executive calendars and travel arrangements as assigned

• Organize and support leadership meetings functional events and workshops/offsites inclusive of agenda and content preparation note-taking (making use of AI tools) and logistics

• Prepare edit and manage correspondence presentations reports and other materials. Conduct research and compile data to support leader decision-making.

• Process purchase orders invoices expense reports track expenses in line with company policies.

• Partner with both RS&O colleagues and administrative colleagues across Research R&D and the enterprise to support leadership coordination

• Serve as an active member of the Research Admin Community of Practice (CoP) contributing to Research-wide initiatives; attend meetings and actively supports enterprise advancement by aligning with CoP processes.

• Act as a knowledge source for all colleagues in assigned function remaining up-to-date on policies and procedures

• Support onboarding/offboarding logistics employee development programs (e.g. trainings promotions etc.)

• Proactively identify opportunities to develop and standardize processes; share best practices and functional knowledge to elevate capabilities of the team

• Provide administrative support for special projects as required working in partnership with other functional team members

• Serve as a role model and mentor to administrative colleagues

Functional Area Coordination

Seamless operational and administrative management of a global functional area (RS&O)

• Prioritize functional leadership time toward high-value strategic decisions

• Coordinate global leadership meetings and working sessions with senior stakeholders (internal and external)

• Support planning and logistics for workshops meetings and offsites.

• Prepare presentations summaries and briefing materials for leadership.

• Support execution of transformation continuous improvement and change initiatives.

Minimum Requirements/Qualifications:

• High school diploma/GED required. Associate or bachelors degree preferred.

• Minimum 8 years of relevant work experience or equivalent preferably within a BioPharma environment.

• Experience supporting senior leaders preferred.

Skills & Competencies

• Proficiency with Microsoft 365 tools (Outlook Word Excel PowerPoint Teams SharePoint).

• Clear concise and professional written and verbal communication.

• Strong organizational prioritization and time-management skills.

• Ability to work independently and manage multiple priorities.

• Discretion and integrity in handling confidential and/or sensitive information.

• Adaptable proactive and efficient in a dynamic highly visible and fast-paced environment.

• Proactive problem-solving; resourceful in anticipating needs and resolving issues effectively.

• Attention to detail and commitment to quality and follow-through.

• Committed to representing the organization in a professional and positive demeanor.

• Strong teamwork mindset and a desire to contribute to collective success. Ability to work effectively with global teams.

• Skilled at building relationships and managing interactions diplomatically.

• Work under minimal supervision; self-driven to take ownership of responsibilities and deliver impactful results.

Additional Information:

• This role will have direct exposure to leaders at the highest levels both internally and externally and is essential to keeping RS&O focused on strategic priorities and driving effective execution across the organization.

More about us:

At Takeda we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.

Certified as a Global Top Employer Takeda offers stimulating careers encourages innovation and strives for excellence in everything we do. We foster an inclusive collaborative workplace in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

This position is currently classified as hybrid following Takedas Hybrid and Remote Work policy.

Takeda Compensation and Benefits Summary

For Location:

U.S. Hourly Wage Range:

The estimated hourly wage range reflects an anticipated range for this position. The actual hourly wage offered may depend on a variety of factors including the qualifications of the individual applicant for the position years of relevant experience specific and unique skills level of education attained certifications or other professional licenses held and the location in which the applicant lives and/or from which they will be performing the actual hourly wage offered will be in accordance with state or local minimum wage requirements for the job location.

U.S. based employees may be eligible for short-term incentives. U.S. based employees may be eligible to participate in medical dental vision insurance a 401(k) plan and company match short-term and long-term disability coverage basic life insurance a tuition reimbursement program paid volunteer time off company holidays and well-being benefits among others. U.S. based employees are also eligible to receive per calendar year up to 80 hours of sick time and new hires are eligible to accrue up to 120 hours of paid vacation.

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race color religion sex sexual orientation gender identity gender expression parental status national origin age disability citizenship status genetic information or characteristics marital status status as a Vietnam era veteran special disabled veteran or other protected veteran in accordance with applicable federal state and local laws and any other characteristic protected by law.

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Job Exempt